Credit Control Administration Assistant

The role:

We are looking for a Credit Control Administration Assistant to join our Finance department.

The Credit Control Administration Assistant will play a vital role in supporting the credit control department to ensure the efficient management of the companys credit the timely recovery of debts and the maintenance of accurate financial records. This position combines administrative tasks related to managing customer accounts and outstanding payments. It also involves direct communication with clients and partners to monitor and maintain account balances.

What will you do:

• Send monthly Statements.

• Response Management: Deal with responses to monthly statements including copy invoices and processing invoice amendment requests.

• Onboarding Process: Assist with credit checking and updating Intapp during the onboarding process.

• Adhoc/Manual Reports for Partners: Prepare and distribute various reports such as weekly Excel reports for a variety of partners and teams.

• Regular Client Reports: Run global client debt reports for key clients and share them with various partners and/or client contacts.

• Bank Details Verification: Receive calls from various clients wanting to verify bank details.

• Email Addresses Sourcing: Manually source missing email addresses for monthly statement submissions.

• Remittance Advices: Note remittance advices on the credit control software.

• Reminder Letters: Assist in sending team automated reminder letters and cover when the team is on leave. Help in dealing with responses where copy bills are needed.

• Supplier Forms: Complete supplier forms/new vendor forms to enable new clients to set us up on their system and pay us. This often includes sending W8s and bank details.

• Client eBill Checking: Frequently check the status of key client eBills on client platforms to flag issues early.

• Payment Queries: Address payment queries from cashiers such as underpayments/overpayments currency exchange rates and allocation issues due to no remittance. Note up and flag issues to Credit Control to sort balances.

• Discount Write-offs: Deal with prompt payment discount write-offs.

What we are looking for:

• Experience: Previous experience in a credit control collections or similar administrative role is an advantage but not essential.

• Technical Skills: Proficiency in Microsoft Office Suite particularly Excel.

• Communication Skills: Excellent verbal and written communication skills.

• Attention to Detail: Strong attention to detail and accuracy in maintaining records.

• Organisational Skills: Ability to prioritise tasks manage time effectively and meet deadlines given.

• Team Player: Ability to work collaboratively within a team and support colleagues when needed.

Here at Simmons & Simmons:

Simmons & Simmons is a place where dynamic minds thrive. Our culture is built on work that matters you will work on inspirational and thought-provoking projects using your influence to create positive impact for our clients society and the planet. We also ensure that everyones voice is heard from day one irrespective of job title qualification or background. Youll be encouraged to have an enquiring mind and share ideas that can drive the firm forward. Through innovative learning and development opportunities you will be provided with a platform to excel enabling you to exceed your career ambitions and do things you never thought were possible.

Some key information:

• We offer a competitive package including bonuses dependant on role/level private medical insurance and pension contribution.

• Our global skills academy provides our people regardless of their role and location with excellent learning opportunities (including live workshops podcasts short videos and practical learning experiences).

• We have adopted a hybrid working approach with a requirement for a minimum of three days in the office with flexibility dependant on role/team/client demands.

• We bring together the best legal advice from our established legal teams with non-traditional capabilities via Simmons & Simmons Solutions that enhance expand and differentiate the Simmons offering.

• We are proud to rank as a Stonewall Top Global Employer and a Top 75 Employer for Social Mobility.

• We have a range of social and sports committees summer and winter parties and monthly get togethers.

• We have a range of diversity networks to connect people and celebrate our differences which is integral to our inclusive culture.

• All UK offices have their own artwork collections including Damien Hirst and Tracey Emin pieces in the London office. We have a long-standing history in supporting the art community especially up-and-coming artists.

• We have recently introduced a Strategic Advisory Council which is a mix of associates and business services who will propose strategic initiatives that align with our firms mission and support the delivery of our Business Plan shaping the future of our next-generation law firm.

Equal opportunities:

We are committed to fostering equality diversity and inclusion within our firm and to ensuring equal employment opportunities. We believe that this commitment creates a vibrant and rewarding work environment. We are therefore committed to:

• Upholding equal opportunities regardless of race ethnicity religion belief age disability sexual orientation sex gender reassignment gender identity marital status or pregnancy including maternity and paternity. This commitment extends to addressing any instances of perceived or associative discrimination and harassment. We also ensure fair treatment during recruitment and selection processes for those who are serving or have served in the armed forces along with their families.

• Accommodating requests for flexible working arrangements whenever possible. We encourage you to discuss your needs with us if this is something you require.

• Making our roles accessible to individuals with diverse abilities. If you need any reasonable adjustments during the recruitment process please let us know so we can meet your needs.

• We offer a range of employee networks to support our colleagues. More information about these networks can be found in the D&I Information booklet that candidates are sent when invited to interview.

We encourage you to apply even if you dont meet every single requirement. We are looking for individuals who are passionate and eager to learn and grow with us. Your unique experiences and perspectives could be a great addition to our team.

If youre interested in finding out more about this positionplease contact the Recruitment Team . To apply for the role click on the link at the bottom of the page or visit our career page for more details.