Senior Administrative Assistant, School of Criminal Justice, Leadership, and Sociology and the Department of Communication Studies, Law, and Political Science

Department

Job Posting Title

Job Description

This position is a split appointment with .5FTE assigned to the School of Criminal Justice Leadership and Sociology with primary assignment in Sociology and .5FTE assigned to the Department of Communication Studies Law and Political Science.

Position Summary:
The Senior Administrative Assistant performs various clerical administrative faculty/staff support especially for Sociology and marketing and recruitment duties in service of all academic programs within the two units. This individual provides support for and works collaboratively with other staff in the units to support the work of the units. The role involves professional interaction with both internal and external clients. The Senior Administrative Assistant reports to the Chair of the Sociology program and the Chair of the CLP Department.

Minimum Qualifications: This position requires a High School Diploma or equivalent.

Preferred Qualifications:

• Associates degree or higher and three years of experience in an office or administrative setting.
• Experience with digital media marketing and/or student recruitment and/or academic marketing
• Proficient with social media platforms (e.g. Facebook Instagram Threads TikTok) and these platforms: Canva Workday HubSpot Cascade CMS Adobe Pro Google Docs
• Proficient with Microsoft Office suite (Outlook Word Excel Access PowerPoint Publisher)
• Ability to work independently and engage collaboratively with various stakeholders
• Strong written and oral communication skills
• Highly detailed and very organized
  

Responsibilities:

• Works closely with other Administrative Assistants in the academic units to provide support for faculty and maintain a functioning office environment
• Maintains webpages within the units and curates social media sites/presence
• Helps to ensure all brochures and print materials are up-to-date and assists with distribution of materials to audience as appropriate
• Ensures sufficient promotional supplies and collation of materials for distribution
• Requests Admissions mailing lists for high school counselors and community college contacts for Kansas and select other states and coordinates interaction with those prospective students
  Coordinates requests for certificates from Print Shop for all students completing certificate programs sends signed certificates to students and archives list of certificate recipients
• Program promotion and marketing
  • Working closely with other staff faculty and program administrators develops a deep awareness of current content offerings strengths of programming and the strategic directions identified as priorities by the program faculty
  • Works closely with faculty and administrators of programs to curate the programs stories and supporting narratives
  • Engages in ongoing development of skills and techniques for recruitment efforts across all media and modalities: website; useful social media; messaging and ads; Xibo boards in hallway; print media; in-person points of engagement; and in-person events
  • Designs and assists with newsletters publications and reports
  • Keeps print materials and promotional items stocked and up-to-date for academic unit tables at promotional events (e.g. academic browsing fairs -- Tiger Day Second Major and Graduate Programs event offsite events)
  • Organizing marketing events that may require collaboration of multiple programs (e.g. ice cream socials)
  • Interfaces with University Marketing team
• Provides support for Sociologys Eight-Week Non-Credit Grants Class (3 offerings per year):
  • Answers email/phone questions about class makes referrals and accepts enrollment (using website form) for the non-credit grant writing program;
  • Corresponds with students after initial enrollment. Ensures the supply of books syllabi envelopes and welcome letters and mails all materials to registrants.
  • Keeps instructor informed of all registrations maintains username and password email addresses listing of students maintains mailing list and prepares reports as requested by instructor.
  • Provides a designated FHSU Blackboard administrator with student names email addresses of registrants for obtaining username/password login into Blackboard.
  • Enter all registrants names into Access for later usage (invitation to Sociologys online grant writers network -- Make the World Better Team).
  • Sends list of student names who were awarded certificates for the 8-week grant writing course to the Print Shop and prepares CEU letters to those who were awarded and mailed to them.
• Other tasks as requested to assist administrators and faculty.

Priority Application Deadline: June 12 2025. Screening of applications will begin after the priority deadline and continue until the position is filled. We are seeking someone who can start in mid-July 2025.

Salary: $15.03 /hour

Benefits: To review our competitive benefit package please visit FHSU Benefits.

Application Process: To apply for this position please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted.

Required Application Documents: Applicants should submit a cover letter resume examples of social media or other digital promotional creations (if available) and names and contact information for three professional references.

Applicant documents should be submitted in one PDF.

If you have questions regarding the position please contact:

Wendy Rohleder-Sook (May 20-June 3) /

Brett Zollinger (after June 3) /

Community of Hays

FHSU is located in Hays a vibrant college town of approximately 20000 located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education health care professional services shopping culture and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities including the comprehensive Center for Health Improvement Hays Aquatic Park Smoky Hill Country Club Hays Municipal Golf Course and extensive walking running and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating fishing and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12 public and private schools. With over 60 restaurants major retail outlets a low unemployment rate and very short commute times the city provides a safe welcoming low-cost high-quality living environment for the residents who call Hays America home.

Notice of Non-discrimination Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender race religion national origin color age marital status sexual orientation genetic information disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or for further information on how this might affect you.