Grammar Shop Convenor
Grammar Shop Convenor
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1 Vacancy
Job Description
The School
Brisbane Grammar School is a non-denominational boys school of about 2000 students (Years 5 to12) overlooking the Brisbane CBD. The School maintains a 150-year strong tradition of academic excellence extensive cocurricular activities and student wellbeing programs. We are fortunate to have a team of dedicated and professional staff who provide an exceptional learning environment responsive to the needs of our students.
Our Community
At Brisbane Grammar School we take pride in our dedicated and professional staff who are part of the Schools achievements. The School values professionalism and fosters a dynamic culture of innovation and collaboration. The School supports creativity within a supportive environment where teamwork is encouraged both within and across disciplines.
Child Protection Commitment
At Brisbane Grammar School the safety and wellbeing of our students are paramount. The School is committed to protecting children and young people from harm. We require all applicants to undergo a screening process prior to appointment. Candidates must disclose any information relevant to their eligibility to engage in activities involving children.
Description
About the Role
The Shop Convenor plays an integral role in the successful achievement of the P&F Auxiliary objectives. The Convenor will work closely and in consultation with the Business Manager to ensure the business is managed effectively.
Accountability
The role of the Shop Convenor is to efficiently manage the Shop in accordance with School Standards Auxiliary Policies and Procedures and relevant laws.
In general the accountabilities include:
- Day-to-day operations and professional presentation of the shop;
- Maintaining policies and procedures of the operations and service aspects of the Shop;
- Overseeing the financial procedures of the Shop e.g. sales transactions refunds exchanges Online Orders;
- Maintain appropriate stock levels and storeroom management;
- Stocktakes mid-year (not audited) and end of year (audited);
- Development of the Assistant Convenor Casual Assistants and volunteers in service and technical skills;
- Maintain and manage shop volunteers in consultation with the Volunteer Manager;
- Managing the Auxiliarys uniform/memorabilia stall for the Schools Open Day if required;
- Providing additional support to Business Manager where required;
- Providing additional support to the P&F Auxiliary where required.
- Management of Grammar Shop communication:
- My Grammar advise Business Manager of updates weekly
- School newsletter recommend amendments updates deletions to Business Manager
- TV monitor at times when used.
- Maintain Shop efficiencies:
- reduce stock losses/wastage
- improve margins
- maintain high level of stock control
- maintain high level of customer service
- maintain procedures for all shop processes; track and record incoming and outgoing stock for embroidery repair
- Financial Responsibilities:
- Ensure Asst. Convenor/Casual staff count incoming stock using P.O and Tax Invoice
- Receive the stock into IPOS and ensure Tax Invoice is reconciled at the time; pass approved Tax Invoice to Business Mgr. for payment
- Complete Purchase Orders as needed in conjunction with delivery time frames and expectations of stock to be on hand
- Weekly reporting/meeting with the Business Manager
- Prepare annual Booklists and Updates:
- Liaise the School HODs for any changes
- Liaise with supplier for deadline dates costs deliveries
- Liaise with supplier representative for upload to website
- Coordinate and communicate new school year plans:
- Year 9 blazer and white shirt purchase
- Year 8 Senior Hat Fitting
- New student fittings - liaise with ICT representative for online booking system
- Year 8 summer senior uniform purchase
- Prepare and conduct employee performance appraisals in conjunction with Business Manager and BGS
- Interview for new Grammar Shop staff in conjunction with Business Manager and BGS Human Resources
- Complete Casual Staff rostered hours
- Authorise scheduled hours online for Payroll
Competency
The Grammar Shop Convenor will ideally have the following skills and attributes:
- Positive approach to P&F Auxiliary and Brisbane Grammar School;
- Professional approach to presentation and duties;
- Human Resource or Management experience;
- Solid organisation and communication skills;
- Outstanding customer service skills;
- Business acumen significant to managing inventory;
- Excellent financial aptitude;
- Flexibility initiative and integrity;
- Ability to work with limited supervision;
- Effective time management skills;
- Experience in a Retail Manager system or the ability to rapidly acquire an immediate level of competency in this software;
- Commitment to continued efficiency and skills training.
Hours
- This is a Part Time Term Timerole five days per week 7.30 am to 2.00 pm (30 min lunch). The hours may be varied in consultation with the Business Manager to ensure effective operation.
Skills And Experiences
Requirements
- The Grammar Shop Convenor must hold a blue card.
- Relevant experience or an ability to demonstrate the skills knowledge and attributes required for the role is essential.
- Formal qualifications in a relevant discipline although well regarded are not essential for this role.
School Culture
As members of the School community and staff of the P&F Auxiliary we:
- Encourage a culture of respect;
- Treat each other with courtesy;
- Share information and knowledge;
- Act as good citizens of this community;
- Acknowledge and comply with all BGS policies regarding student and staff safety and wellbeing.
Application Process
We welcome applications from individuals with diverse backgrounds and perspectives recognising the contributions they bring to our community. Before applying we encourage you to review our website and social media platforms to gain insight into what it means to be a part of Brisbane Grammar School. Familiarise yourself with our key policies and procedures on our website to navigate the recruitment process seamlessly.
Brisbane Grammar School reserves the right to close the advertisement before the listed closing date.
Employment Type
Contract
