drjobs Personal Assistant to CTO, CSO and CDpO

Personal Assistant to CTO, CSO and CDpO

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1 Vacancy
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Job Location drjobs

Chatswood - Australia

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

This is a remote position.

Job Title: Personal Assistant (PA) to Executive Leadership


Location: Remote
Employment Type: Contract
Reports To: CTO CSO CDpO




Role Summary

As the Personal Assistant to the CTO CSO and CDpO you ll provide highlevel administrative and operational support ensuring our executive team remains focused and effective. Your responsibilities will span diary and travel management communication support and handson assistance with invoicing contracts project coordination and sales support. This is a dynamic and influential role with exposure to the strategic and operational heart of the company.



Key Responsibilities

Executive Support

  • Manage the calendars meetings and priorities of the CTO CSO and CDpO

  • Coordinate travel logistics events and leadership offsites

  • Draft edit and format internal and external communications reports and presentations

  • Act as a liaison between executives and both internal teams and external partners

  • Handle confidential information with discretion and professionalism

Invoicing and Financial Admin

  • Prepare and issue client invoices based on project milestones or timebased billing

  • Track outstanding payments and coordinate reminders or followups

  • Work with finance to reconcile transactions and generate monthly reports

  • Assist with executive expense claims and petty cash management

Contract and Legal Coordination

  • Prepare standard agreements NDAs and contract templates for review and signature

  • Maintain organised records of all contractual documents and approvals

  • Track key contract dates renewals and compliance milestones

  • Coordinate with legal or compliance personnel for reviews where necessary

Project and Deployment Support

  • Assist the CDpO and project leads in scheduling documentation and task tracking

  • Support resource planning and deployment readiness activities

  • Take minutes and track actions from sprint planning or project review meetings

  • Maintain internal documentation repositories and status dashboards

Sales and Strategy Support

  • Support the CSO in preparing sales proposals capability documents and estimates

  • Manage CRM data (e.g. in Zoho CRM) ensuring deal statuses contacts and activities are current

  • Track sales opportunities and pipeline reports for executive updates

  • Schedule followups and coordinate prep materials for client pitches and strategic sessions





Requirements

Requirements

Essential

  • 3 years experience as a Personal Assistant or Executive Assistant supporting senior leaders

  • Strong organisational and multitasking skills with high attention to detail

  • Excellent communication skills both written and verbal

  • Proficient in Google Workspace and Microsoft Office

  • Ability to manage sensitive information with the highest level of confidentiality

Desirable

  • Experience in the software tech or consulting sectors

  • Familiarity with tools such as Zoho (CRM Books Projects) Xero Asana or Jira

  • Understanding of agile delivery and deployment cycles

  • Interest in digital strategy systems integration or client delivery operations



Benefits

About Us

We are a leading software development and digital transformation consultancy delivering impactful technology solutions to clients across diverse industries. Our executive leadership team including the Chief Technology Officer (CTO) Chief Strategy Officer (CSO) and Chief Deployment Officer (CDpO) drives our innovation strategic direction and deployment execution. We are seeking a detailoriented proactive Personal Assistant to support these leaders in ensuring the smooth functioning of critical business areas.


What We Offer

  • The chance to work closely with visionary leaders across technology strategy and operations

  • A flexible work environment (remote/hybrid options available)

  • Opportunities for learning and development

  • A valuesled culture focused on collaboration innovation and delivery excellence

  • A pivotal role in a growing and futurefacing business



Requirements: Expert-level skills in PHP and . Strong experience in software development and project management. Ability to work autonomously and manage time effectively. Excellent problem-solving skills. Strong communication and interpersonal skills. Must be located in Australia, preferably in Sydney, Melbourne or Brisbane.

Employment Type

Full Time

Company Industry

About Company

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