Personal Assistant to CTO, CSO and CDpO
Personal Assistant to CTO, CSO and CDpO
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Job Description
This is a remote position.
Job Title: Personal Assistant (PA) to Executive Leadership
Role Summary
As the Personal Assistant to the CTO CSO and CDpO you ll provide highlevel administrative and operational support ensuring our executive team remains focused and effective. Your responsibilities will span diary and travel management communication support and handson assistance with invoicing contracts project coordination and sales support. This is a dynamic and influential role with exposure to the strategic and operational heart of the company.
Key Responsibilities
Executive Support
Manage the calendars meetings and priorities of the CTO CSO and CDpO
Coordinate travel logistics events and leadership offsites
Draft edit and format internal and external communications reports and presentations
Act as a liaison between executives and both internal teams and external partners
Handle confidential information with discretion and professionalism
Invoicing and Financial Admin
Prepare and issue client invoices based on project milestones or timebased billing
Track outstanding payments and coordinate reminders or followups
Work with finance to reconcile transactions and generate monthly reports
Assist with executive expense claims and petty cash management
Contract and Legal Coordination
Prepare standard agreements NDAs and contract templates for review and signature
Maintain organised records of all contractual documents and approvals
Track key contract dates renewals and compliance milestones
Coordinate with legal or compliance personnel for reviews where necessary
Project and Deployment Support
Assist the CDpO and project leads in scheduling documentation and task tracking
Support resource planning and deployment readiness activities
Take minutes and track actions from sprint planning or project review meetings
Maintain internal documentation repositories and status dashboards
Sales and Strategy Support
Support the CSO in preparing sales proposals capability documents and estimates
Manage CRM data (e.g. in Zoho CRM) ensuring deal statuses contacts and activities are current
Track sales opportunities and pipeline reports for executive updates
Schedule followups and coordinate prep materials for client pitches and strategic sessions
Requirements
Requirements
Essential
3 years experience as a Personal Assistant or Executive Assistant supporting senior leaders
Strong organisational and multitasking skills with high attention to detail
Excellent communication skills both written and verbal
Proficient in Google Workspace and Microsoft Office
Ability to manage sensitive information with the highest level of confidentiality
Desirable
Experience in the software tech or consulting sectors
Familiarity with tools such as Zoho (CRM Books Projects) Xero Asana or Jira
Understanding of agile delivery and deployment cycles
Interest in digital strategy systems integration or client delivery operations
Benefits
About Us
We are a leading software development and digital transformation consultancy delivering impactful technology solutions to clients across diverse industries. Our executive leadership team including the Chief Technology Officer (CTO) Chief Strategy Officer (CSO) and Chief Deployment Officer (CDpO) drives our innovation strategic direction and deployment execution. We are seeking a detailoriented proactive Personal Assistant to support these leaders in ensuring the smooth functioning of critical business areas.
What We Offer
The chance to work closely with visionary leaders across technology strategy and operations
A flexible work environment (remote/hybrid options available)
Opportunities for learning and development
A valuesled culture focused on collaboration innovation and delivery excellence
A pivotal role in a growing and futurefacing business
Requirements: Expert-level skills in PHP and . Strong experience in software development and project management. Ability to work autonomously and manage time effectively. Excellent problem-solving skills. Strong communication and interpersonal skills. Must be located in Australia, preferably in Sydney, Melbourne or Brisbane.
Employment Type
Full Time
