Contract Specialist
Contract Specialist
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1 Vacancy
Job Description
DCASs mission is to make city government work for all New Yorkers. From managing New York Citys most iconic courthouses and municipal buildings to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful daytoday operations of the City of New York.
Our commitment to equity effectiveness and sustainability guides our work providing City agencies with the critical resources and support needed to succeed including:
Recruiting hiring and training City employees.
Managing 55 public buildings.
Acquiring selling and leasing City property.
Purchasing over $1 billion in goods and services for City agencies.
Overseeing the greenest municipal vehicle fleet in the country.
Leading the Citys efforts to reduce carbon emissions from government operations.
When you work at DCAS youre not just working for one agency but in service of them all. Its an opportunity to provide impactful support quality customer service and help protect the future of New York City for generations to come. Visit our website at to learn more about the work we do.
Facilities Management manages maintains and operates 55 Cityowned court and office buildings totaling more than 15 million square feet. These buildings are located throughout the City and include City Hall the Manhattan and Brooklyn Municipal Buildings and the Borough Halls. As the landlord Facilities Management provides base building services to keep these buildings fully functional and operational through seven units: Building Services Contract Services Energy Management Fire and Life Safety Mechanical Maintenance & Operations and The Budget Unit.
Facilities Management Operations provides administrative support to all units of Facilities Management overseeing contract administration data analysis legal compliance and inventory management. Contract administration works with the Office of Citywide Procurement and Office of General Counsel to ensure contracts are written and executed to meet FMs needs. The data & analytics unit manages ARCHIBUS the Computerized Maintenance Management System (CMMS) used to track ondemand work orders contract work and inventory. Legal compliance works with the Office of General Counsel to ensure all legal issues are handled correctly; assists in writing policies and procedures; and works with the personnel on disciplinary matters. The Inventory unit ensures that the line of service follows the inventory policy for purchasing maintaining and storing supplies.
The duties of the position will include but not be limited to the following:
Overall research coordination drafting and editing of specifications for contracts and assists project manager in coordinating contract documents
Authors edits rewrites authenticates and verifies with project managers that all technical specifications contracts are consistent and accurate
Create professional specifications that detail the scope of work
Review any inprogress items technical specifications and offer modifications and improvements when appropriate
Maintaining a comprehensive library of technical terminology and documentation relating to all contracts
Manage multiple projects and deadlines while maintaining milestone deliveries
Visit field sites to review building details and other field conditions that will affect the way specifications are written
Develop and maintain relationships with other lines of service and internal team members
Maintain awareness of industry reference standards and resources and provides continual development and improvement of contract specifications
Provides Contract Lifecycle Management (CLM) support for contracts
In partnership with contract project managers communicates contract scope and specifications to the Office of Citywide Procurement Office of General Counsel bidders and contractors.
Prepares reports and analyzes status of contracts;
Prepares comprehensive reports on contract utilization with recommendations for improved effectiveness
Assists in the preparation of new need submittals fiscal cert. and other budgetary requests.
To Apply:
Please go to or for current NYC employees and search for Job ID # 608128. No phone calls faxes or personal inquiries permitted. Only those candidates under consideration will be contacted
COMMUNITY COORDINATOR 56058
Qualifications :
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to 1 or 2 above. However all candidates must have at least one year of experience as described in 1 above.
Additional Information :
Preferred Skills:
Two years of experience as a technical writer.
Bachelors degree in professional writing technical communication or related field.
Experience working on contracts related to fire safety systems abatement work (asbestos mold lead)
building mechanical systems (boilers cooling towers) construction building maintenance or similar industries.
Proficiency in MS Office 365 including planner project and other MS products.
Ability to work independently.
Good interpersonal skills.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
