Assistant Director for Events and SU Facility Operations
Assistant Director for Events and SU Facility Operations
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 53070 - 61000
1 Vacancy
Job Description
POSITION SUMMARY:
Date application must be received for priority consideration by: June 3 2025Anticipated Appointment Begin Date: July 1 2025
Closing Date or if blank Open Until Filled:
Job Family Group: Administrative and Professional
Division/Department: Academic and Student Affairs/Student Affairs
Compensation Range (commensurate with experience): $53070$61000 annually @ 1.0 FTE
FLSA Status: Exempt
Appointment Basis: 12month
Time Type: Fulltime
Benefits Eligible: Yes
Renewable/Nonrenewable/Grants/Limited Duration: Renewable
This position must possess and maintain a current valid Driver License: Yes
This position is designated as a critical securitysensitive or safetysensitive position; therefore the incumbent must successfully complete a Criminal Background Check: Yes
Remote Work Type: Oncampus
Work Hours: 7:30am 4:30pm Monday Friday; hours subject to change with notice
Worker Status: Must be able to legally work in the United States without visa sponsorship
SPECIAL INSTRUCTIONS TO APPLICANT:
- Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicants qualifications and interest in the position; and (2) current resume/CV. PLEASE NOTE during the application process you will be prompted to attach these documents in the area titled Resume. Please either combine ALL documents into ONE attachment OR upload each item separately in this section. Failure to upload ALL of the required documents may disqualify application from consideration.
- For inquiries and additional information please contact Human Resource Services via email at or by phone at (541)5528553.
- To view SOUs very generous benefits and pension programs available to eligible positions please visit benefits package is an important complement to the offered salary and ourTotal Compensation Calculator demonstrates our value and commitment to our employees.
POSITION DESCRIPTION:
The Assistant Director for Events and Stevenson Union (SU) Facility Operations is a fulltime professional staff position reporting directly to the Assistant Vice President of Student Affairs/Dean of Students (AVP/DOS). The Assistant Director is responsible for managing all areas of events and facility operations of the Stevenson Union (SU) Building manages all event registrations within the SU including facility and equipment reservations along with coordinating all support activities required for events. This position supervises and provides leadership to the professional staff (Custodial Services Coordinator and student employees within the areas of oversight (up to 20). The Assistant Director is responsible for managing a budget of five hundred thousand dollars and minor and major building reserve accounts (five hundred thousand dollars) and provides for the daily management of the Student Union. The Assistant Director will serve as a member of the AVP/DOS leadership team and will provide guidance on the longterm strategic plans for the areas of oversight.
We are seeking a dedicated individual who is passionate about service excellence and committed to creating a welcoming inclusive environment for all who enter the Stevenson Union. This role is ideal for someone who views the building as a dynamic living space that requires thoughtful stewardship and constant attention to detail. The right candidate will be a proactive planner with strong organizational skills yet flexible and quickthinkingready to adapt to the unexpected with professionalism and composure. If you thrive in a fastpaced environment where no two days are the same we invite you to bring your energy creativity and commitment to this vital role.
Minimum Requirements
- Bachelors degree in hospitality management operations or related field plus five (5) years of relevant professional experience is required.
- Experience working with event and/or facility operations and renovations.
- Supervisory experience.
- Experience working with budget analysis development implementation and/or reporting.
- Ability to get drivers clearance to operate SOU vehicles.
Preferred Requirements
- Masters degree in higher education administration hospitality management operations management or a related field.
- Experience supervising employees within a union.
- Experience preparing reviewing negotiating and executing space use contracts.
- Experience working with event management software (such as EMS or CourseDog).
Essential Functions
Duties The following examples are typical work activities that are meant to illustrate the general range of work functions and are not meant to be allinclusive or restrictive:
(45%) Leadership
- Assist in the establishment of the units direction and policies with specific emphasis on events and facility operations.
- Responsible for the overall direction and administration of events in the Student Union including Reservations Event Support and policies related to campus events.
- Create a welcoming inclusive and studentfocused environment that supports students sense of belonging and engagement.
- Hire train supervise support and evaluate fulltime staff in Custodial Services as well as student staff who support these areas.
- This position supervises one (1) fulltime direct report and approximately 1520 student staff.
- Assist with the coordination of training and development for student and fulltime staff members.
- Manage and be responsible for the event reservation process for the Student Union.
- Oversee work orders for all operational aspects and equipment. Serve as the event liaison for major functions.
- Lead the SU Operations Team meetings. Maintain open communication channels to resolve conflicts and ensure the department operates as a unified entity supporting the mission and strategic goals outlined by the Student Affairs Leadership Team.
- Serve as advisor to the Associated Students of SOU (ASSOU) Stevenson Union Steering Committee.
(45%) Administrative
- Develop implement and maintain University Reservations and Event Support Services policies and pricing structure.
- Prepare budgets and financial reports for Scheduling Event Support Services and Custodial Services.
- Lead the creation of the annual report by collecting and analyzing relevant data drafting content and ensuring alignment with departmental strategic goals.
- Oversee the preparation review negotiation and execution of space use contracts.
- Coordinate operational aspects of the facilities including flooring paint furniture equipment work orders and storage.
- Oversee key management and access control for the department.
- Coordinate University Reservations and Event Support Services website maintenance.
- Serve as the liaison to summer camps for facility use.
- Serve as the unit contact to the University Calendar.
- Collaborate with University Housing Conference Services and SOU Dining to ensure customer needs are met.
(10%) Other Duties
- Serve on Student Affairs and University committees as needed.
- Participate in regional and national Student Union and/or Auxiliary Services Professional Associations.
- Other duties as assigned
Skills Knowledge and Abilities
- Excellent communication skills; demonstrated ability to effectively communicate information in a clear and understandable manner both verbally and in writing.
- Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations.
- Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist.
- Expressed ability to work with frequent changes in policies and procedures under pressure of deadlines in a fastpaced environment.
- Demonstrated ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems.
- Great ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Must be able to exercise sound judgment and discretion tact and diplomacy.
- Takes initiative in independently planning organizing and performing work assignments within broadly defined parameters
- Demonstrated ability to work with a high level of productivity and accuracy/attention to detail.
- Excellent organizational and time management skills with the demonstrated ability to set own priorities to coordinate multiple assignments with fluctuating and timesensitive deadlines.
- Excellent computer skills and proficiency with a variety of computer applications including word processing spreadsheets databases online systems social media platforms Internet as well as online calendaring and email.
- Demonstrated ability to initiate establish and foster communication and teamwork by maintaining a positive cooperative productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
- Willingness to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization and multiple outside agencies.
- Working knowledge or ability to quickly learn university infrastructure policies and procedures.
- Demonstrated ability to provide training and direction to student assistants.
- Demonstrated skills in an institutional/educational environment utilizing a customeroriented and servicecentered attitude.
- Strong leadership and staff development skills including experience supervising professional and student staff and fostering inclusive teamoriented environments.
- Proficiency in budget management data analysis and developing wellreasoned recommendations based on research and assessment.
- High level of customer service conflict resolution and problemsolving skills in fastpaced dynamic environments.
- Technological proficiency with a variety of software platforms and the ability to analyze systems and improve operational efficiency.
- Commitment to professional growth continuous improvement and upholding institutional policies and procedures in a collaborative campus setting.
Physical Demands
- Ability to move/transport 50 pounds.
- On occasion this person must assist with equipment and room setups.
Special Conditions
- Must be willing to travel and attend training programs offsite for occasional professional development.
- Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
- Must be able to successfully pass a preemployment background check.
- This position classification has been defined as exempt and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
- The person holding this position is considered a mandatory reporter under the Oregon Revised Statutes and is required to comply with the requirements set forth by the Oregon Department of Human Services.
SOU is an equal access AA/EOE committed to achieving a diverse and inclusive workforce
In compliance with the Americans with Disabilities Act (ADA) Southern Oregon University will provide if requested reasonable accommodation to applicants in need of accommodation in order to provide access to the application interviewing and selection process. You are not required to note the presence of a disability on this application. If however you require a reasonable accommodation in the application and/or interview process due to disability requests must be made in a timely manner to Human Resources.
Diversity Statement:
Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity our educational process is diminished. Working together in support of our commitment to diversity we strengthen and enrich our role as learners educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.
SOU Land Acknowledgement
We want to take this moment to acknowledge that Southern Oregon University is located within the ancestral homelands of the Shasta Takelma and Latgawa peoples who lived here since time immemorial. These Tribes were displaced during rapid EuroAmerican colonization the Gold Rush and armed conflict between 1851 and 1856. In the 1850s the discovery of gold and settlement brought thousands of EuroAmericans to their lands leading to warfare epidemics starvation and villages being burned. In 1853 the first of several treaties were signed confederating these Tribes and others together who would then be referred to as the Rogue River Tribe. These treaties ceded most of their homelands to the United States and in return they were guaranteed a permanent homeland reserved for them. At the end of the Rogue River Wars in 1856 these Tribes and many other Tribes from western Oregon were removed to the Siletz Reservation and the Grand Ronde Reservation. Today the Confederated Tribes of Grand Ronde Community of Oregon () and the Confederated Tribes of Siletz Indians () are living descendants of the Takelma Shasta and Latgawa peoples of this area. We encourageYOUto learn about the land you reside on and to join us in advocating for the inherent sovereignty of Indigenous people.
Notice to Prospective Employees
Section 485 of the Higher Education Act and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the Clery Act) require that prospective employees be notified of the availability of SOUs Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on the use possession and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention.
An electronic copy of the Annual Security Report (ASR) can be accessed at the following link: A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Office of the General Counsel located in Churchill Hall 1250 Siskiyou Boulevard Ashland Oregon 97520. For more information callor email.
Required Experience:
Director
Employment Type
Full-Time
