Records & Licensing Specialist I
Records & Licensing Specialist I
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Job Description
Job Posting Closes at 11:59PM on:
06/02/25Division:
Clerk and Recorder DivisionManagement Level:
Individual ContributorScheduled Weekly Hours:
40Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental medical and vision insurance paid time off and holidays retirement matching wellness programs and tuition reimbursement.Description:
The Jefferson County Clerk and Recorders office is the face of public service for our diverse and vibrant county. We serve voters drivers property owners business owners travelers couples getting married and so many other Jeffco residents and nonresidents every day and we take our work very seriously. We hold a clear mission and vision that drive our actions and aspirations:
Mission: To make government and the democratic process work for all of Jeffco. From free and fair elections to friendly service and safe record keeping were building a Jeffco that welcomes and works for everyone.
Vision: An equitable accessible trustworthy democracy for the Jeffco of today and tomorrow.
Each day we strive to turn this vision into reality and we are looking for motivated individuals to join our team and help in this work.
The Records & Licensing Specialist I is responsible for recording scanning and researching land and marriage/civil union records while maintaining compliance with statutory mandates and both legal and divisional directives. Is responsible for arranging scheduling and attending hearings. Prepares minutes and resolutions for Board of County Commissioners Liquor Authority Cultural Council and Citizen Review Panel. Prepares court ordered transcripts and legal notices. Performs contract maintenance clerical duties and liquor licensing. May function as a notary public.
Ideal Candidate:
The Records & Licensing Specialist I is passionate about providing excellent customer service to the community demonstrating poise tact and diplomacy with each situation. The ideal candidate models a positive outlook and has a firm understanding of land and marriage/civil union records liquor licensing and renewal processes. Experience as a passport certified agent office clerical work or customer service is highly preferred. The position requires a selfmotivated and driven professional who elevates their internal and external interactions by modeling humility and excellent written and verbal communication.
This person must have the ability to interpret and follow State and Federal Regulations be relentlessly detail oriented and offer guidance to customers on technical aspects of the application process. The candidate must also have the proven ability to move between diverse tasks with ease and must thrive in a fastpaced professional environment.
Spanish language skills and/or experience working with individuals from various cultures and communities is highly valued.
SCHEDULE:
This position requires regular onsite/inoffice work and operates on a 4day work week (MondayThursday 7am5:30pm).
COMPENSATION:
Hiring Range: $23.17 $28.96 USD Hourly
Compensation will be determined based on education experience and skills.
BENEFITS:
Benefits include dental medical and vision insurance paid time off and holidays retirement matching wellness programs tuition reimbursement and more. Click here for our Total Rewards summary.
ESSENTIAL DUTIES:
The Records & Licensing Specialist I will:
- Issue marriage and civil union licenses to applicants that meet statutory requirements such as age and identification assuring compliance with statutes state rules and procedures.
- Perform routine administrative and clerical duties. Enter data in spreadsheets and file maintenance software programs to record scan file track store index and research documents.
- Provides customer service. Identifies needs and concerns shares information and resolves issues. Escalates elevated or difficult situations to decision makers.
- Assess apply and collect fees determined through knowledge of fee and exemption statutes. Perform selfaudit and reconciliation daily.
- Create database entries and process electronically recorded documents using specialized software. Determining and applying coding and indexing according to set procedures and standards.
- Conduct research of current and historical records for land records marriage and civil unions following statute requirements and office policies.
- Process customer requests for certified and noncertified copies via inperson phone email and mail.
- Prepare minutes for Board of County Commissioners hearings and other boards. Schedule meetings for Liquor Authority and Cultural Council. Attend and record hearings. Prepare proof certify and record resolutions. Prepare court ordered transcripts legal notices and research information for public and county employees.
- Review and process liquor license applications and renewals. Accept check and organize documents and forward them to other departments as needed for vetting and approval. Send appropriate documents to the Department of Revenue. Prepare licenses for the applicant. Track and update liquor license information.
- Issue passports and provide customer information and forms. Accept check and organize passport documents according to the rules set out by the U.S. Department of State. Serve as customer liaison with Passport Issuance Agency.
- May serve as public notary.
- Other duties as assigned.
QUALIFICATIONS:
Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click apply for that reason we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.
Minimum Qualifications:
- 1 year work related customer service data entry and cash handling experience.
- High School Diploma GED or equivalent certificate.
- Note an equivalent combination of education and experience is acceptable.
Preferred Knowledge Skills and Abilities:
- Experience with data entry.
- Experience with basic accounting/cash handling.
- Excellent Customer Service skills.
- Spanish language skills.
- Ability to provide service with professionalism and inclusivity.
ADDITIONAL JOB INFORMATION:
- Offer of employment contingent upon successful completion of criminal history background check motor vehicle report education verification and/or references.
- Current Jefferson County employees must apply through their employee profile in Workday.
- In any materials you submit you may redact or remove ageidentifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
APPLICATION:
Qualified applicants are encouraged to apply immediately. All applicants must submit an online employment application by 11:59PM on the posted cutoff date. Follow this link to apply now: Jefferson County Colorado Career Opportunities
A resume and cover letter submitted with your application are encouraged but will not substitute for the information requested on the application. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin and applicants are contacted directly by the hiring team if selected. To view the status of your application please log into your candidate portal.
For more details on the recruitment process please visit: Contact the Jefferson County Recruitment Team ator
Education:
Experience:
Work Experience: Minimum one yearCertifications:
Languages:
Category:
Administrative Business Programs and ServicesRequired Experience:
Unclear Seniority
Employment Type
Full-Time
