Digital Archivist
Digital Archivist
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Job Description
Starting salary:32255
Contract type: Permanent
Grade: 3
Location:John Sinclair House Edinburgh (with hybrid working)
Working Hours:Monday Friday 35 hours per week
Interviews: To be held in person at John Sinclair House (or via Microsoft Teams) on week commencing 16 June 2025
We are seeking a dedicated and skilled digital archivist to support the management of our growing digital archive and to make our history accessible into the future. This critical role involves developing and implementing robust digital preservation workflows managing complex digital assets and ensuring longterm accessibility. The ideal candidate will possess demonstrable experience in digital archiving and a commitment to preserving the cultural heritage of Scotland.
For more information about the post and information about the team please access the full job description for this post.
Benefits of joining us at Historic Environment Scotland
- Enrolment onto a Civil Service Pension scheme 28% employer contribution
- 25 days annual leave prorata (increasing to 30 days after 3 years) 11.5 public holidays
- Reimbursement for relevant professional subscriptions
- Support for further education and personal development
- Study leave for work related courses
- Flexible working hours (where appropriate)
- Free entry to all of our properties (with up to three guests)
- Free entry to English Heritage Manx and Cadw properties
Key Responsibilities of this role
- Arrange describe and catalogue digital resources in the archive ensuring they are in line with appropriate standards.
- Work both internally and externally to build and manage stakeholder relationships to ensure regular archive transfers to the digital repository.
- Undertake research into HES archive material to inform cataloguing the preparation of collection summaries provenance and rights clarification.
- Promote and educate others in digital archiving and encourage use of the archive.
- Assist with the creation of a priority collecting plan that is focussed on born digital resources to be added to the HES Archive.
- Support the development and implementation of our digital preservation system and catalogue (Oracle) including migration and upgrade of data and testing of systems.
- Assist with the development of archive policies procedures reports and operational planning in line with appropriate international archive standards.
- Assist with the delivery of archive enquiry services in the Search Room including guided tours and events.
- Assist with research special initiatives lectures and exhibitions and other activities within the Archives forward plan.
- Line management of Digital Archive Officers as well as supervision of trainees volunteers and other members of staff undertaking work in the archive.
- Assist with project planning assembling performance indicators and preparing reports.
- Other relevant duties delegated by the Head or Deputy Head of Archives.
Key requirements of the role:
In order for you to be successful in this post we will be looking for you to submit a cover letter which addresses how you can meet each of the essential and desirable criteria (in up to 1200 words) using examples of where you have demonstrated these criteria previously. Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life home life education or volunteer experience. Please read our CV and Cover Letter Guidance first before completing.
Essential:
- Knowledge and experience of applied digital curation including available standards systems and tools.
- Demonstrable skills in archival digital preservation and digitisation.
- Knowledge of the principles of and experience in digital records management cataloguing and targeted collecting.
- Computer literacy and an understanding of its application to methods of preservation management of records and delivering information.
- Ability to manage a variety of physical and digital records.
- Ability to manage projects including the ability to identify clear measures for progress and delivery against targets.
- Excellent written and verbal communication skills to meet the needs of a variety of stakeholders.
- Drive initiative and a methodical working approach with an attention to detail.
- The ability to be a good team worker and to work with minimal supervision.
- Demonstrable experience of working in an archive setting.
Find out more aboutdesirableskills and experience in our full job description.
We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds regardless of age race gender or gender identity religious beliefs marital status sexual orientation disability or neurodiversity. In support of our Gaelic Language Plan we welcome applications from Gaelic speakers.
We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format please reach out to us via email ator call our Head Office at 0 and speak to a member of our People Team.
Please note that at this time we are unfortunately unable to provide sponsorship as part of the recruitment process therefore you must have current right to work in the UK to be considered for a post.
To submit your application online please read our How to Apply followed by Apply Now button to begin your application
Employment Type
Full-Time
