Assistant Accountant
Assistant Accountant
Posted on :
22-05-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Job Purpose:
The job holder is responsible for performing a variety of accounting work involving petty cash management cash banking cash & bank reconciliations suppliers invoices verification & payment processing customer payments posting and tax computations & Payments. The person will be expected to maintain accurate and up to date accounting records.
Key Responsibilities
1. Accounting Functions:
(a) Cash Reconciliation Sales COD/Immediate (Daily)
- Perform daily reconciliation of PointofSale (POS) and Wholesale transactions to ensure accuracy.
- Post payments and allocate them to the respective customer accounts in the accounting system.
- Conduct endofday cash count and banking of cash received.
- Reconcile cash sales and receivables on the Odoo system to ensure accuracy and resolve any pending payment issues.
- Maintain and file daily cash reports along with the corresponding receipts. Open Float/Petty Cash Management (Daily)
- Verify daily expenses (e.g. fuel airtime office supplies) to ensure accurate reporting.
- Upload the verified expenses into the Open Float system attaching necessary supporting documents.
- Perform daily reconciliation between Open Float and Odoo to maintain accuracy.
- Monitor petty cash balances notify relevant parties and upon approval prepare cheques for replenishment.
- Prepare and file a report detailing expenses from the last topup to the next topup weekly.
(b)MPESA Phone Transactions Management
- Regularly monitor the cash balance in the MPESA account to ensure proper fund management.
- Track daily expenses related to the MPESA account and maintain records in Excel for reconciliation.
- Post MPESA transactions in Odoo to ensure that the system balance matches the recorded Excel and phone balance.
2. Supplier Invoice Posting and Payments (Local)
(a)Local Supplier Invoice Posting:
- Prepare service purchase orders (PO) and ensure proper documentation is in place.
- Verify and sign off the Goods Receipt Note (GRN) from the stores team to confirm the receipt of goods as per supplier invoices.
- Post supplier invoices into the Odoo system promptly and ensure they are recorded accurately.
(b)Local Supplier Payments:
- Ensure timely payment processing for local suppliers based on approved invoices.
- Maintain records of all payments and related transactions in accordance with company policies.
- Reconcile local and accounts payable records with the suppliers statement to ensure accuracy and consistency between the suppliers records and Odoo system.
(c)Foreign Payments and Supplier Reconciliation:
- Generate the monthly outstanding payables report from Odoo by the 4th of each month and send it to the Head of Finance for review and approval.
- After receiving approval retrieve the relevant payable invoices from the filing system and prepare cheques & RTGS for payment.
- Make copies of the cheques & RTGS for recordkeeping purposes.
- Attach the Supplier Invoice and the Import Declaration Form (IDF) to the Bank Remittance and the cheque for the supplier.
- Post the payments into Odoo to ensure the system reflects the completed transactions.
- Generate bank payment swift and share with procurement
- Regularly update the local and foreign supplier database with current information such as addresses contact details payment terms and credit limits to ensure accuracy in records.
3. Bank Reconciliation & Financial Record Keeping
- Perform daily bank reconciliations ensuring that all bank transactions match those recorded in the system.
- Investigate and resolve any discrepancies or issues related to bank transactions payments or receipts.
- Ensure that all bank charges interest and fees are recorded correctly.
- Maintain accurate and uptodate financial records for all transactions including purchases sales payments and receipts.
- Track analyze and report on irregularities in expenses financial performance highlighting any variances from budgets or forecasts.
- Prepare monthly payment projections.
4. Monthly Tax and statutory payment.
- Prepare and file monthly VAT returns on a timely basis.
- Prepare file and pay withholding taxes.
- Processing and filing payroll statutory returns.
5. Compliance and Reporting:
- Process all assigned transactions through the Odoo system.
- Comply with all financial controls and code of ethics set by the organization.
- Ensure compliance with both internal and external regulatory requirements.
- Monitoring awareness and putting mechanisms in place to ensure elimination of possible risks.
- Keep uptodate with any changes in tax laws and assist in implementing necessary adjustments to comply with regulatory requirements.
6. Audit and Internal Control:
- Assist with internal and external audits ensuring that all financial transactions are accurately documented and compliant with policies.
- Support the development and maintenance of internal controls to safeguard company assets and ensure financial integrity.
- Participate in the preparation of audit schedules and respond to any audit queries.
- Assist in the preparation of annual budgets working closely with department heads and the Head of Finance to collect relevant data.
Requirements
Education Qualifications
- A Bachelor s degree in Accounting Finance Business Administration OR a similar discipline is a minimum requirement.
- A Certified Public Accountant (CPA) or ACCA qualification would be an added advantage.
- Knowledge and experience with Odoo ERP Tally QuickBooks or other accounting software.
- Proficiency in Microsoft Excel for financial analysis and reporting.
- A minimum of 2 3 years of experience in an accounting or finance role preferably in an industry dealing with imports inventory management or equipment sales.
Key Competencies
- Strong knowledge of accounting principles and practices including accounts payable accounts receivable general ledger management and bank reconciliations.
- Proficient in preparing financial statements (Balance Sheet Profit and Loss Cash Flow).
- Familiarity with taxation laws and compliance (VAT PAYE etc.).
- Strong ability to maintain accurate financial records spot discrepancies and ensure correctness in financial data.
- Ability to ensure that all reports payments and reconciliations are completed without errors.
- Excellent at analyzing financial data and providing insightful reports that contribute to decisionmaking.
- Strong problemsolving skills to identify and resolve discrepancies and financial issues.
- Ability to clearly present financial information and reports to nonfinancial team members.
- Strong ability to prioritize tasks and manage multiple financial activities simultaneously.
- Ability to work under pressure and meet deadlines in a fastpaced environment.
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
