Nutrition Services Administrative Coordinator

The Nutrition Services Administrative Coordinator provides direct administrative clerical personnel and organizational support to the Senior Manager of Nutrition Services. This position ensures smooth and efficient operations across departments by supporting program documentation communication grant tracking and compliance with federal and state child nutrition programs (NSLP SBP CACFP etc.) while also contributing to the planning and execution of catering cultural events and studentcentered initiatives led by Harvest Hall. Responsibilities include but are not limited to supporting daily operations maintaining accurate records assisting with compliance training and oversight and assisting with various projects and initiatives as needed to ensure the success of the Nutrition Services Department.

Essential duties:

• Assist with the preparation and submission of reports including cumulative meal counts site monitoring and invoices.
• Oversee organize update and maintain accurate digital and physical records related to food services operations including audits trainings vendor agreements and compliance documentation.
• Schedule and prepare materials for meetings trainings workshops and audits; take meeting minutes as needed.
• Support the application process for Free and ReducedPrice Meals and Alternative Household Income Forms including managing paper and online applications and data entry.
• Manage internal communication systems (e.g. shared folders calendars email updates) to keep the nutrition services team informed and aligned.
• Assist with compiling and organizing documentation for administrative reviews (audits) and corrective action plans.
• Track training requirements and certifications for food service staff and ensure documentation is current.
• Ensure accurate record keeping for USDA CDE and internal compliance including Justice for All postings and HACCP documentation.
• Support Senior Manager in maintaining vendor files quote comparisons RFP documentation and tracking procurement timelines.
• Assist with order entry receipt confirmation and updating inventory databases as needed.
• Maintain updated SOPs visual guides and checklists for staff across both campuses.
• Assist in the recipe standardization process by ensuring accurate data entry into tracking systems and attaching all required supporting documentation such as nutrition labels yield information and ingredient specifications.
• Organize and track grantrelated documentation deadlines and reporting requirements.
• Attend department meetings inservices and workshops as needed.

Qualifications :

• High School Diploma or equivalent
• 3 years of administrative or clerical experience; experience in a school food service setting is a plus.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Google Suite and basic data entry software.
• Familiarity with NSLP SBP CACFP and USDA guidelines is a plus
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Ability to multitask and prioritize in a fastpaced environment.

Work Environment

• Combination of office and school kitchen environments.
• Occasional travel between campuses may be required
• May require lifting up to 25 lbs. occasionally assisting with file boxes or program materials

Pay Range: $24.00 $30.00/hour. Final compensation will be dependent upon skills & experience.

Additional Information :

• Wonderful College Prep Academy offers highly competitive compensation commensurate with experience. 

• Fulltime staff benefits include medical coverage dental vision and life insurance at no cost to the employee. We also offer an optional 403b with company match as a supplement to STRS retirement pension. In addition employees have free access to the Wonderful Wellness Center and gym. 

Quality of Life in the Central Valley: 

Framed by the Sierra Nevada to the east and the Coast Ranges to the west Californias Central Valley is one of the worlds most productive agricultural regions and the base of The Wonderful Companys agricultural operations. This vast area enjoys a moderate climate and offers residents a high quality of life low cost of living and a host of diverse cultural and recreational activities. From wine tasting and hiking to rafting fishing skiing and surfing all within a twohour drive the familyfriendly Central Valley has much to offer. 

Wonderful College Prep Academy is proud to be an Equal Opportunity employer. We do not discriminate based upon race religion color national origin sex sexual orientation gender gender identity gender expression transgender status sexual stereotypes age status as a protected veteran status as an individual with a disability or other applicable legally protected characteristics. 

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