Site Project Administrator
Site Project Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Title: Site Project Administrator
Overview:
We are seeking a highly organized and efficient Site Project Administrator to join our Critical Technologies team. This role involves supporting the onsite project team with administrative tasks maintaining accurate documentation and assisting in coordinating project schedules materials and labor. The Site Project Administrator plays a crucial role in ensuring seamless communication between the office project managers subcontractors and field staff while maintaining compliance with all projectspecific processes.
This is an excellent opportunity for a detailoriented professional with experience in project administration to thrive in a dynamic fastpaced environment.
Key Responsibilities:
-
Provide onsite administrative support to Project Managers and site teams.
-
Manage and maintain all project documentation including contracts compliance records schedules daily reports and change orders.
-
Assist in the coordination of project schedules ensuring timely updates and tracking of milestones.
-
Serve as a liaison between office staff field technicians subcontractors and suppliers.
-
Facilitate site visits and inspections to ensure compliance with project requirements and report on progress.
-
Track labor hours attendance and material deliveries to maintain accurate records.
-
Assist with the preparation of change orders purchase orders and material requisitions.
-
Organize and participate in project meetings taking detailed minutes and distributing them to relevant parties.
-
Monitor subcontractor performance flagging issues for the project management team and assisting in resolving onsite challenges.
-
Coordinate project material logistics and track inventory for site needs.
-
Ensure all project documentation is up to date organized and easily accessible in the appropriate digital storage systems.
Qualifications:
-
25 years of experience in project administration preferably in construction HVAC or mechanical systems.
-
Strong proficiency in Microsoft Office Suite and experience with project management software.
-
Familiarity with Smartsheet or other project tracking tools is a plus.
-
Experience managing and organizing Bills of Materials (BOMs) procurement processes and documentation for project audits.
-
Ability to track schedules labor hours and material deliveries with a high level of accuracy.
-
Strong organizational skills with the ability to manage multiple tasks simultaneously.
-
Excellent written and verbal communication skills including the ability to prepare reports and document meeting minutes.
-
Regular travel to project sites is required.
Benefits:
- Employee Stock Ownership Plan (ESOP) 100% companyfunded
- 401(k) with employee contribution options
- Comprehensive medical dental vision and life insurance
- Paid Time Off (PTO)
- Opportunities for career growth in a collaborative teamoriented environment
Why Work With Us:
Joining our team means becoming part of an Employee Stock Ownership Plan (ESOP) company. If youre unfamiliar with an ESOP youre not alone fewer than 7000 companies in the US offer this unique benefit. Working for an ESOP is a lifechanging opportunity because our benefits extend to every single employeeowner. This means that when you contribute to our success and go the extra mile to satisfy our customers you directly share in the growth and prosperity of the company. Our ESOP empowers you to take pride in your work and enjoy the financial rewards of our collective achievements.
Employment Type
Full Time
