Budget Specialist
Budget Specialist
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Job Description
Position: Budget Specialist
Department: Finance Department
Employment Status: Permanent FullTime NonExempt
Schedule: Monday through Thursday 7:00 AM to 5:30 PM
Compensation: Grade 5; Salary range starting at $19.59/hour
POSITION INTRODUCTION
The Budget Specialist is responsible for overseeing the preparation implementation and monitoring of the annual budget for the local governmental entity. This role involves collaborating with various departments to ensure accurate and efficient budget planning forecasting and reporting. The Budget Specialist will also provide financial analysis and support to assist in decisionmaking processes and ensure compliance with relevant regulations and policies.
ESSENTIAL DUTIES KNOWLEDGE SKILLS ABILITIES
- This position will be responsible for reviewing POs entered by others verifying the GL account codes verifying the budget compliance for each PO reviewing invoices to ensure they are legitimate claims (the first half of the internal claims audit function as the second half is performed by the AP Clerk)
- Approving POs that are under the $25K threshold. Any POs over this threshold and/or any overrides will need to be performed by the Finance Director.
- This position will continuously monitor each Department and Funds budget and recommend any inhouse budget adjustments and budget revisions to the appropriate department head and Finance Director.
- This position will also monitor and recommend any inhouse budget adjustments specifically for payroll on an ongoing basis (i.e. immediately after a payroll is run and brought over into New World from Paylocity) .
- This position will prepare Budget Revisions and narratives for the Finance Director to review and approve (the Finance Director will be responsible for presenting the budget revisions to the City Manager and City Council).
- This position will be responsible for posting all approved inhouse budget adjustments and budget revisions in the ERP.
- This position will be available to collaborate with other Departments to provide guidance and support on budgetrelated matters.
- This position will be responsible for preparing monthly budget reports for each department and fund to be reviewed by the Finance Director and the forwarded to the appropriate department head and City manager (the Finance Director will be responsible for meeting and reviewing these monthly reports with the Department heads and City manager).
- Budget Preparation and Management
- Assist in the development and preparation of the annual budget including revenue and expenditure projections for each department and fund.
- Collaborate with Department Heads and the City Manager to gather budgetary needs and ensure alignment with organizational goals.
- Review and analyze budget proposals for accuracy completeness and compliance with policies and regulations.
- Financial Analysis and Reporting:
- Monitor and analyze budget performance throughout the fiscal year identifying variances and recommending corrective actions.
- Prepare monthly budget reports on a timely basis that will be reviewed by the Finance Director.
- Conduct financial analysis to support strategic planning and decisionmaking processes.
- Compliance and Policy Implementation:
- Ensure compliance with all relevant local state and federal regulations and guidelines.
- Develop and implement budget policies and procedures to enhance efficiency and accuracy.
- Assist in the preparation of financial statements and disclosures related to budgetary matters.
- Stakeholder Collaboration:
- Serve as a liaison between the Finance Department and other departments providing guidance and support on budgetrelated matters.
- Conduct training sessions for department heads and staff on budget preparation and management.
- Respond to inquiries from internal and external stakeholders regarding budget issues.
- Continuous Improvement:
- Identify opportunities for process improvements and implement best practices in budget management.
- Stay updated on industry trends and changes in regulations affecting budgetary practices.
- Inquiries: Respond to management employees vendors and the public on accounts payablerelated inquiries.
- Development: Participate in developmental and educational opportunities.
- Perform other workrelated duties and projects as assigned by the Finance Director and Assistant Finance Director.
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
- This position primarily requires onsite work at the office with occasional remote work permitted upon prior written approval
- Comfortable carrying equipment up to 20 lbs.
- Frequent requirement to sit stand kneel walk talk and listen to instructions.
USE OF TECHNOLOGY & EQUIPMENT
- Office setting with frequent use of technology and equipment.
CONTACT & SUPERVISION
- Position involves frequent internal and external contact with the public.
- This position does not supervise any employees.
- Reports directly to the Finance Director and the Assistant Finance Director.
The City of Morgantown is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race color religion sexual orientation gender identity national origin veteran or disability status.
MINIMUM REQUIREMENTS
Education:
- High school diploma or equivalent (GED) required. Associate degree preferred with additional training in accounting or finance.
Certification/License:
- None
Experience:
- Minimum of 5 years of experience in budget management financial analysis or related field preferably within a governmental entity.
PREFERRED QUALIFICATIONS
- Technical Proficiency: Proficiency in using a Windowsbased computer and web browser.
- Software Skills: Proficiency in or willingness to learn software applications such as Microsoft Word and Excel.
- Creativity and Innovation: Ability to think creatively and bring innovative solutions to tasks.
- Agility: Adaptability to function well in a fastpaced environment.
- Positive Attitude: A proactive and positive approach to learning and tasks.
- Analytical Skills: Ability to analyze and interpret invoices accurately.
- Communication Skills: Ability to communicate effectively both orally and in writing.
- Judgment: Use sound technical judgment in determining the accuracy and completeness of financial information obtained.
- Interpersonal Skills: Ability to establish and maintain effective working relationships with others.
- Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality
Required Experience:
Unclear Seniority
Employment Type
Hourly
