Office Admin Co-ordinator
Office Admin Co-ordinator
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GBP 20000 - 25000
1 Vacancy
Job Description
Job Description
Office & Admin Coordinator
Location: Scarborough HQ
Hours: Full time MondayFriday (37.5 hours per week)
Reports to: Operations Director
About the Role
As our Office & Admin Coordinator youll keep things running smoothly at our Scarborough HQ and support consultants across the business. Youll be the first face visitors see the goto for office logistics and a trusted hand for admin and compliance tasks all delivered with attention to detail and great energy. Youll play a key role in our teams success and help maintain a positive and professional office environment.
Key Responsibilities
Office Coordination
- Greet clients candidates and visitors with warmth and professionalism
- Answer phones monitor the door and office camera and manage voicemail
- Manage meeting rooms diaries internal events and celebration lunches
- Organise team treats birthdays anniversaries cards and gifts
- Keep the office tidy restock supplies (incl. printer ink) and handle post/printing
- Log and follow up on repairs liaise with IT and suppliers as needed
- Support opening/closing routines and ensure a smooth working environment
- Oversee car checks repairs valets and basic office logistics
- Set up IT for desks docking stations signage and cabling
- Maintain stock checks suggestion box signage and meeting board updates
- Help with internal comms and keep the team informed
Admin Support
- Create and update recruitment templates in our CRM
- Set up new starters (accounts equipment systems access)
- Support with compliance tasks (e.g. RTW checks) provide cover when needed
- Build and edit document/email/message/shift templates and compliance settings
- Oversee processes like surveys NPS and followups
- Update client/candidate records merging archiving coding etc.
- Manage the shared support inbox and action requests promptly
- Help with internal events Lunch & Learns and networking bookings
- Log IT issues and chase resolutions to minimise downtime for consultants
- Support on projects and oneoff admin tasks
- Order vouchers cards and certificates for team and business use
What Were Looking For
- Superorganised with strong admin and coordination skills
- Selfstarter who can manage workload and meet deadlines
- Friendly confident communicator in person and via phone/email
- Techsavvy experience with CRM/ATS MS Office Teams preferred
- Positive cando attitude happy to pitch in where needed
- Prior admin/support experience ideal but full training will be provided
- Full UK driving licence required
Why Castle
- We connect top talent with brilliant businesses across Yorkshire
- Join a fastpaced ambitious team with a big heart
- Friendly buzzing office with strong leadership and investment in you
- Generous benefits rewards and community commitment
- Full training and ongoing support included
Interested
If youre looking to start or grow a career in office admin this is the perfect chance to join a supportive and dynamic team.
To apply please send your CV to Tina Tout . Know someone whod love this role Please share!
Employment Type
Full-Time
