Senior Clerk | Public Works
Senior Clerk | Public Works
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Preference will be given to applications received byMay 30 2025. However the position will remain open and applications will be accepted untilJune 16 2025.
JOB TITLE: Senior Clerk
SUPERVISOR: DPW Superintendent
FLSA: NonExempt
STATUS: Union
UNION: AFSCME Council 93 Local 1701
HOURS/WEEK: 37.5
The salary is based on a seven (7) step table. Step 1 is $25.57 per hour and Step 7 is $31.89 per hour.
POSITION OVERVIEW: The Secretary is responsible for performing highly responsible administrative and secretarial services for the Department of Public Works. The position is responsible for performing a variety of moderately complex tasks including accepting applications collecting fees answering inquiries maintaining records processing payroll and invoices preparing reports and correspondence scheduling inspections and overseeing the office.
SUMMARY: The following description is a general summary of responsibilities with some specific duties. It is not a total delineation of all duties nor does it limit the responsibilities to those stipulated. This position functions as a part of the overall public safety team to ensure effective and efficient municipal operations.
The Secretary performs administrative office management to the Public Works department. This position entails the performance of complex office tasks requiring composing and typing correspondence reports computer data entry work record keeping filing and working directly with the public and other municipal personnel. The Secretary is responsible for improving upon the efficiency and effectiveness of all areas under his/her direction and control. The Secretary is familiar with the work routine and uses initiative in carrying out recurring assignments independently with specific instruction. The normal work week for the Secretary will consist of five (5) consecutive 7.5hour days Monday through Friday with a one (1) hour (30 minutes paid 30 minutes unpaid) lunch period with a regular starting and ending time of 8AM4PM.
SUPERVISION: Works under the policy direction of the Board of Selectmen through the Town Administrator and Superintendent. The supervisor provides additional specific instruction for new difficult or unusual assignments including suggested work methods. The employee is expected to recognize instances which are out of the ordinary and which do not fall within existing instructions; the employee is then expected to seek advice and further instructions. Reviews and checks of the employees work are applied to an extent sufficient to keep the supervisor aware of progress and to insure that completed work and methods used are technically accurate and that instructions are being followed.
JOB ENVIRONMENT: A great deal of work is carried out in a team environment and with a degree of independence. Administrative work is performed under typical office conditions with frequent interruptions. Operates personal computer and standard office equipment such as copier facsimile machine etc.
ESSENTIAL FUNCTIONS: The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.
Receive and manage a wide range of inquiries via telephone email and in person.
Answers telephone and greets visitors to the facility.
Prepare maintain and enter payroll records.
Maintain accurate attendance and paid time off records.
Receives and processes inquiries and complaints received resolving as necessary or routing to appropriate personnel for resolution.
Forward complaints as work orders to DPW staff and the Superintendent.
Prepares and processes various forms records applications permits and special reports.
Maintain and monitor departments financial records accounts payable accounts receivable expenditure reports and line item budget balances.
Assist in the dispatching for snow removal sanding operations and any emergency situations that arise.
Assist all town departments to resolve complaints about the condition of town buildings including requests for repairs trash removal general maintenance and emergency repairs.
Prepare mailings which may include correspondence meeting and legal notices orders warrants newsletters or agendas.
Prepare a variety of correspondence reports memoranda and statistical data from original reports.
Prepares department insurance claims by filing necessary paperwork with the Towns insurance provider and follow through on status of the claim.
Orders supplies processes and maintains purchase order/logs verifies order accuracy and sets up new vendor accounts.
Maintains and updates accurate files of varying confidential nature.
Performs other duties as assigned.
QUALIFICATIONS: Education and Experience
Must be a high school graduate or equivalent with a business school or higher specialized training Associate degree preferred. Not less than three (3) to five (5) years of experience in general office work in a municipal setting or any equivalent combination of education training and experience. Must pass a background and criminal history (CORI) review.
Preferred Qualifications
Candidate must be able to demonstrate possession of the required knowledge skills and abilities to perform this work.
Knowledge Ability and Skill
Knowledge: Knowledge of Seekonks policies procedures and bylaws. General familiarity with state statutes bylaws regulations policies and procedures relevant to public safety functions. Thorough knowledge of department operations. Knowledge of office equipment and the operation of computer software applications particularly word processing spreadsheet database email and internet.
Ability: Communicate effectively orally and in writing. Ability to work independently. Ability to create presentations and professional correspondence. Ability to multitask effectively and work within timelines and prioritize tasks. Ability to operate a computer in order to input and retrieve information to make analysis of data and to process billing. Must have the ability to type 40 to 60 words per minute with minimal errors. Must have the ability to comprehend complex payroll records collective bargaining agreements and directives.
Skill: Excellent customer service and interpersonal skills. Excellent communication skills in person by phone and electronically. Skills in operating computers and utilizing appropriate software applications to include database and spreadsheet applications including but not limited to Microsoft suite products. Excellent organizational skills. Strong analytical and math skills. Good interpersonal skills to work in a team environment.
PHYSICAL REQUIREMENTS: Light physical effort required to perform duties under typical office conditions. Frequently required to sit stand and walk over various surfaces. May spend sustained periods on a computer telephone or operate other office equipment. Regular interruptions to assist citizens customers and other Town employees. Occasionally required to move push or pull items weighing up to 30 pounds.
This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
The successful candidate will have demonstrated experience in the skills necessary to successfully be a key member of the Town and to work in the Public Works Department.
Posted 5/15/25
Required Experience:
Senior IC
Employment Type
Full-Time
