Contracts Coordinator
Contracts Coordinator
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Job Description
The Contract Coordinator performs a variety of professional and administrative duties in support of daytoday clinical and/or field placements for all programs within the Hub. Is responsible for managing the entire contract lifecycle for thousands of contracts from initiation to completion. Review and analyze contracts to ensure compliance with company policies and legal requirements. Assist in contract negotiations with entities. Continuous monitoring of process to ensure documents are returned upon countersignature.
Maintains a centralized contract repository and ensure accurate recordkeeping track contract expiration dates and renewal deadlines and assists with contact audits and compliance reviews. Resolves problems and provides guidance to contract submitters reviewers and approvers. Provides customer service to numerous departments and divisions throughout the campus.
- Using policies procedures and workflows approved by the General Counsels Office facilitates the development and renewal of affiliation agreements and contract terms for student clinical placements; collaborates with healthcare and community agencies; reviews tracks and updates contracts and databases.; maintains complex filing systems; monitors expiring contracts to avoid lapses in coverage. Updates contracts with adherence to local state federal and international policies and restrictions and accrediting organization guidelines.
- Serves as a resource to students staff preceptors faculty and external stakeholders regarding clinical placement contracts and provides assistance in resolving problems. Liaison between Creighton University and its contracted partners/vendors to facilitate smooth execution of agreements. Manages the Hub portal for contract compliance to ensure students are receiving current compliance updates.
- Collects organizes and redacts information to produce reports and responds to requests of information related to clinical contracting. Prepares reports on contract status performance metrics and potential risks to relevant stakeholders.
- Collaborates with Hub Compliance Coordinators regarding contractual site onboarding requirements. Maintain HIPAA PHI FERPA compliance associated with contracts.
Qualifications:
- Bachelors degree or equivalent experience.
- 3 years advanced administrative/clerical experience.
- Experience working with contracts (especially in a university legal or healthcare environment) preferred.
- Experience working in higher education with students and faculty desirable.
- Demonstrated organizational and problemsolving skills and the ability to work within tight and conflicting deadlines.
- Demonstrated ability to build relationships and work effectively with faculty staff students administrators and external agencies.
- Working knowledge of Word Excel and Adobe.
- Ability to analyze and interpret data and ability to make independent decisions based on analysis and proactively resolve issues without direct supervision.
- Strong attention to detail and accuracy and ability to adapt to changing priorities and deadlines.
- Ability to apply legal and compliance knowledge following University guideline.
- Notary Certification preferred; can be acquired when in role
AAP/EEO Statement
Creighton University is committed to providing a safe and nondiscriminatory educational and employment environment. The University admits qualified students hires qualified employees and accepts patients for treatment without regard to race color religion sex marital status national origin age disability citizenship sexual orientation gender identity gender expression veteran status or other status protected by law. Its education and employment policies scholarship and loan programs and other programs and activities are administered without unlawful discrimination.
Disclosure Statement
This description describes the general nature of work to be performed and does not include an exhaustive list of all duties skills or abilities required. Regular reliable attendance is an essential function and all employees are required to follow any other jobrelated instructions and to perform any other jobrelated duties as requested by their supervisor. Employees may also be required to work in excess of normal working hours as workloads and seasonal activities necessitate. A complete description is available in the Human Resource office. Creighton University reserves the right to modify duties responsibilities and activities at any time with or without notice.
Required Experience:
IC
Employment Type
Contract
