Executive Talent Specialist
Executive Talent Specialist
Posted on :
18-05-2025
Employer Active
1 Vacancy
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Job Description
Description
The Executive Talent Specialist (ETS) will play a critical role in supporting our global executive recruiting function by enabling seamless candidate and hiring leader experiences. This individual will ensure efficient execution across scheduling data integrity offer management and candidate engagementdelivering bestinclass support to both internal stakeholders and external talent.
Interview Scheduling:
- Coordinate all logistics for candidate interviews (phone virtual and onsite) debriefs and premeetings. Communicate details to relevant parties ensuring an exceptional candidate experience.
- Arrange travel accommodation for candidates when necessary including flights hotels and transportation and expense reimbursement.
- Provide white glove service to internal and external candidates delivering exceptional candidate experience through written and verbal communication. Build a trusted relationship with candidates and provide handholding as necessary throughout the process.
- Develop strong relationships with Executive Assistants in all OpCos to streamline the scheduling process. Act as ETS point of contact to internal stakeholders for scheduling/rescheduling of interviews update calls LDW precalls and debriefs and panel debriefs.
- Prepare Offer Letters and Onboarding Requirements
- Partner with executive recruiters to prepare and send complex offer letters and related offer documents for selected candidates globally.
- Oversee preemployment work authorization and required documentation prestart date.
Prepare Offer Letters and Onboarding Requirements:
- Partner with executive recruiters to prepare and send complex offer letters and related offer documents for selected candidates globally ensuring appropriate approvals are documented for compliance purposes.
- Oversee preemployment work authorization and required documentation prestart date including partnering with internal teams to deliver new employee information.
- Create documentation and deliver offers related to planned talent moves.
- Coordinate timing of offer preboarding and onboarding activities in partnership with stakeholders ensuring high level of confidentiality when required
Process Improvement Knowledge Documentation Administrative Support:
- Participate in crossfunctional projects and initiatives aimed at improving executive recruitment processes and enhancing the candidates experience.
- Maintain and improve standard work and knowledge documentation.
- Process vendor invoices manage external search firm agreements coordinate executive assessments reconcile candidate expenses and other related support.
Basic Qualifications:
- experience in recruiting coordination or an administrative role preferably within an executive recruiting or talent acquisition team.
- Proficiency in CRM software (Thrive) applicant tracking systems (ATS) and MS Office Suite inclusive of Excel Word PowerPoint PowerBI and Forms)
- Ability to maintain flexibility in schedule accommodating multiple time zones to meet the needs of internal stakeholders and external candidates.
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
- Excellent communication and interpersonal skills with the ability to interact professionally with executivelevel candidates hiring managers (VP) and team members.
- Ability to maintain confidentiality and handle highly sensitive information with discretion.
Preferred Qualifications:
- Bachelorsdegreeinhumanresourcesbusinessadministrationorarelatedfield.
- 35yearsexperienceinHRoperationsrolepreferablyinatalentacquisition.
- Proficiencyinusingapplicanttrackingsystems(ATS)and otherHRsoftware.
- Experience with Absorb learning management software is preferred.
- MustbeproficientinEnglishpreferredlanguagecapabilitiesSpanishorPortuguese.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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