Bilingual Office Administrative Support/ Receptionist

Job Title: Office Administrative Support/ Receptionist

JobType: Full Time

Contract Days: 220 Days

Reports to: Assistant Campus Operations Manager

Location: Wayside Schools

Company Website:

Salary: $35200


ABOUT WAYSIDE SCHOOLS: Wayside Schools is an openenrollment tuitionfree PreK312th grade public charter school network that provides over 2200 scholars across its four South Austin campuses with a rigorous International Baccalaureate education. Since 2012 Wayside schools has striven to empower historically underserved scholars providing them with the instructional experiences academics skills intellectual habits and social and emotional competencies needed to become graduates from fouryear colleges and universities providing them with the access and opportunities they need to narrate their own futures and positively impact and empower the families and communities to which they belong.


Job Goal:

This position serves as the point of contact for the Campus Office. The Office Administrative Support/Receptionist should exhibit tact poise good judgment and the ability to work well with students and parents during routine situations as well as communicating with internal and external contacts offices and organizations that serve students and will include prospective students and their families.


Qualifications:

High School Diploma

Three years experience (Preferred)

Some College (Preferred)

Skill Requirements:

Bilingual in English/Spanishable to speak read and write in both languages.

3 years office experience preferably in a school setting.

High level of commitment to the mission and goals of Wayside Schools.

First Aid CPR and AED certification (Preferred)

High level of selfawareness including a clear understanding of ones strengths and weaknesses.

Highly skilled ability to multitask prioritize and problem solve in a fast paced environment.

Organized and detail oriented

Flexible and open to change

Selfdirected and organized

Strong desire to serve as a team member and work collaboratively to serve the campus community

Performance Responsibilities:

Manage phonesanswering incoming calls distributing messages and redirecting calls.

Welcome visitors and stakeholders in a friendly and positive manner.

Monitor visitor access through Raptor software system.

Verbal and written translations in English/Spanish.

Managing mail (distribution receiving packages school mailings etc.).

Addressing the health needs of students ( illness injuries medications).

Stock office supplies and instructional materials.

Coordinate supply requests from teachers and distribute supplies.

Coordinate shuttle service information with parents and maintain accurate shuttle data/IDs for scholars.

Coordinate student records with registrar.

Assist with OneCall messages to families.

Manage student enrollment waitlist registration process and intent to return for scholars.

Maintain confidentiality.

Perform data entry work.

Verify and upload enrollment documents.

Verify and input immunization data.

Manage the attendance process to stay in compliance with ADA requirements.

Run weekly attendance reports to maintain consistency with Wayside Schools attendance policy.

Assist the ACOM with oversight of all essential aspects of campus operations (e.g. school safety; logistics; facility appearance; asses inventory; vendor deliveries; etc.)

Assist the ACOM with receiving and processing technology and maintenance requests throughout the school year.

Assist the ACOM with managing the FinOps aspect of school readiness (e.g. managing socioeconomic forms; immunizations; updating parent contact information; etc.)

With support of ACOM manage substitutes and leave forms.

With support of ACOM process scholar withdrawals and ensuring all steps are followed.

Assume the role of ACOM in the ACOMs absence.

Perform other duties assigned by supervisor.

Benefits:

Health Insurance including major medical dental vision and life

10 Days Accrued Leave Per Year

Professional Development

403(b) plan


Additional Information:

This job description is not an employment agreement or contract. Wayside Schools has the exclusive right to alter this job description at any time without notice.


This position is exempt from the Fair Labor Standards Act (FLSA). The office hours are 7:30 a.m. to 4:30 p.m. however from time to time may work an extended schedule including weekends and evenings according to demands of the role and tasks.


In accordance with applicable laws and Wayside Schools policies no person shall be excluded from consideration for recruitment selection appointment training promotion retention or any other personnel action or be denied any benefits or participation in any educational programs or activities which it operates on the grounds of race religion color national origin sex disability age or veteran status (except where age sex or disability constitutes a bona fide occupational qualification necessary to proper and efficient administration).


All new employees must present proof of identity and eligibility to work in the United States.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.