University Travel Manager 997955

Xavier Universitys Office of Central Procurement and Accounts Payable is seeking a highly motivated and experienced University Travel Manager to oversee and manage travel operations for academic student services and facultyled programs. This role involves coordinating domestic and international travel managing relationships with international partners and vendors and ensuring compliance with university policies and regulations.

Job Responsibilities include but not limited to:

Travel Administration:

• Manage logistics for travel programs collaborating with faculty staff students and vendors.
• Prepare payments verify documentation and request disbursements.
• Process expense statements purchase orders and wire transfers.
• Ensure credits are received and appropriately applied.
• Review and approve expense claims in the eProcurement system.
• Develop strong working relationships with regional suppliers such as TMC airlines and hotels.
• Provide excellent customer service to solve travelrelated issues in real time.
• Act as a backup for training in areas of expenses PCards and travel policies.
• Maintain workflow by analyzing and refining standard operation procedures such as scheduling communications budget administration purchasing etc

PCard Program Management:

• Review traveler applications and ensure correct PCard product connection.
• Communicate with campus cardholders regarding deadlines and information.
• Resolve issues with US Bank Accounts Payable and cardholders.
• Develop metrics and reports on PCard usage and spend patterns.
• Educate campus on fraud prevention tools and participate in U.S. Bank training.

Supervisory Responsibilities: Supervise student workers in the business office.

Qualifications:

• Associates degree required in Business Administrations or related field; Bachelors degree preferred in Business Administration or related field
• 3 to 5 years of relevant experience
• Firm working knowledge of concepts practices and procedures in varied situations.
• Ability to adapt to a changing environment and handle multiple priorities.
• Excellent writing and analytical skills.
• Advanced skills in analytical problemsolving project/process management and computer/technical proficiency (Microsoft Office).
• Workday experience a plus
• Excellent written and oral communication skills.
• Ability to collaborate and interact effectively with internal and external stakeholders.

To ensure consideration qualified/interested applicants must submit a cover letter resume and the names and contact information of three professional references on Xavier Universitys website. Review of applications will start on May 27 2025. Applications will be accepted until the position closes at the Universitys discretion.

BENEFITS:

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial educational health and wellness needs of you and your family. Eligibility varies by position and employment class.

• Comprehensive insurance plans including medical dental vision and prescription coverage.
• Tax advantaged accounts including health savings account flexible spending accounts and dependent care account.
• Financial security via life and longterm disability insurance accident and illness insurance and retirement savings plans.
• Generous paid time off work options including vacation sick leave and holidays.
• Tuition remission for employees and their eligible dependents.