Administrative Assistant

DCASs mission is to make city government work for all New Yorkers. From managing New York Citys most iconic courthouses and municipal buildings to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful daytoday operations of the City of New York.

Our commitment to equity effectiveness and sustainability guides our work providing City agencies with the critical resources and support needed to succeed including:
Recruiting hiring and training City employees.
Managing 55 public buildings.
Acquiring selling and leasing City property.
Purchasing over $1 billion in goods and services for City agencies.
Overseeing the greenest municipal vehicle fleet in the country.
Leading the Citys efforts to reduce carbon emissions from government operations.

When you work at DCAS youre not just working for one agency but in service of them all. Its an opportunity to provide impactful support quality customer service and help protect the future of New York City for generations to come. Visit our website at to learn more about the work we do.

The Real Estate Services (RES) division of DCAS supports City governmental operations by providing services that are responsive to the Citys real estate needs. RES is responsible for the management of 37million square feet of Cityowned and/or occupied real estate citywide acquisitions (lease or purchase) plus sales and other dispositions of Cityowned properties. RES also provides architectural design; space planning and project management; zoning and land use analyses; property valuations and financial analyses of real estate transactions.

In particular the RES Financial Services team performs property valuations lease administration revenue & financial analysis lease audits and budget & lease enforcement duties. In so doing there work supports every unit within RES to accomplish their own missions. This team is comprised of five (5) units of accounting and finance professionals.

Presently Financial Services is looking for a detailoriented Administrative Assistant to fill this new role. In general the Administrative Assistant will be responsible for the coordination e of projects reports and communications between the five (5) Financial Services teams.

More specifically the Administrative Assistant will be responsible to coordinate workflows for three (3) teams: Property Valuations Lease Administration and Lease Audit.

Property Valuations is responsible for performing complex appraisals and feasibility analysis of real estate citywide for both acquisition and disposition. In response to a sustained influx of commercial real estate appraisal requests this position will be responsible for coordinating all appraisal requests between the clients (i.e. requestors) the appraisal management system (i.e. IPIS) the internal team plus external appraisal vendors.

Lease Administration is responsible for the registration of all commercial real estate leases negotiated by DCAS RES. In addition responsible for reviewing monthly leasing invoices for compliance and request payments for 60 commercial lease agreements. In Fiscal Year 2025 the number of commercial real estate agreements being managed will increase to 100. This position will be required to assist with lease registrations and commercial lease payments on an as needed basis.

Lease Audit is responsible to audit payments made by the City to Landlords in conjunction with the 400 leases in the DCAS commercial real estate portfolio. This position will be responsible to coordinate communications between Lease Audit landlords tenant agencies and others involved with the leasing process.

Administrative Responsibilities include but are not limited to the following:

Research materials including public records to collect data and information regarding transactions related to real property.
Research and collection of information and data both current and historical for use in reports prepared by the Financial Services team.
Research information pertinent to overall market conditions of all types of real property.
Obtain source materials by means of research records examination published materials or personal interviews.
Interface with architects surveyors real estate appraisers brokers property owners building managers banks engineers builders attorneys local preservation units government agencies landlords and tenants.


Flexible Work Update:

This position may be eligible for remote work up to two days per week pursuant to the Remote Work Pilot Program agreed to between City and CWA1180.


To Apply:

Only individual who are currently serving permanently in the title of Principal Administrative Associate or reachable on the Principal Administrative Associate civil service list may apply.

Please go to or for current NYC employees and search for Job ID #698935.

NO PHONE CALLS FAXES OR PERSONAL INQUIRIES PERMITTED.

NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

PRINCIPAL ADMINISTRATIVE ASSOC 10124

Qualifications :

1. A baccalaureate degree from an accredited college and three years of satisfactory fulltime progressively responsible clerical/administrative experience one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or
3. A fouryear high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and five years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;
4. Education and/or experience equivalent to 1 2 or 3 above. However all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime