Personal Family Assistant
Personal Family Assistant
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22 - 22
1 Vacancy
Job Description
This is a remote position.
- Manage complex calendar and schedule appointments ensuring no conflicts and optimal time management
- Work with the Chairman s Office and other Executive Assistants to coordinate domestic and international travel arrangements including private aviation accommodations transportation and itineraries
- Handle sensitive personal and professional correspondence with the utmost confidentiality
- Screen calls emails and visitors prioritizing communications appropriately
- Arrange and coordinate personal events and entertainment including private dining experiences
- Manage personal shopping gift procurement and special occasion planning
- Prepare for and help plan any travel itineraries
- Liaise with other staff members family office personnel and service providers
- Develop relationships with vendors to handle lastminute requests related to security drivers cleaning etc.
- Process expense reports and maintain accurate records of personal expenditures
- Execute special projects and adhoc requests with efficiency and discretion
- Coordinate with household staff including housekeepers chefs gardeners and security personnel
- Manage vendor relationships and service contracts for real estate properties
- Ensure properties are properly prepared before principals arrival and maintained during absence
Requirements
- Exceptional organizational skills with ability to prioritize competing demands
- Excellent written and verbal communication skills
- Strong problemsolving abilities and resourcefulness
- Proficiency with technology including Microsoft Office Suite property management software and travel booking platforms
- Valid drivers license with clean driving record
- Passport and ability to travel internationally on short notice
- Financial acumen to manage substantial budgets and expense reporting
- Proactive anticipatory mindset
- Detailoriented with excellent followthrough
Exceptional organizational skills with ability to prioritize competing demands Excellent written and verbal communication skills Strong problem-solving abilities and resourcefulness Proficiency with technology including Microsoft Office Suite, property management software, and travel booking platforms Valid drivers license with clean driving record Passport and ability to travel internationally on short notice Financial acumen to manage substantial budgets and expense reporting Proactive, anticipatory mindset Detail-oriented with excellent follow-through
Employment Type
Full Time
