Admin Asst,General

PositionTitle: Admin AsstGeneral

Employee Classification: Admin AsstGeneral

College/Division: New Mexico Dept of Agriculture

Department: 180001NEW MEXICO DEPARTMENT OF AGRICULTUR

Internal or External Search:External Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: 15.45

Appointment Fulltime Equivalency: 1.0

Exempt or NonExempt: NonExempt

Summary: The New Mexico Department of Agriculture (NMDA) works for the benefit of the states citizens and supports the viability of agriculture and affiliated industries. NMDA promotes food protection a uniform and fair marketplace and global marketing and economic development; supports the beneficial use of natural resources; and works cooperatively with public and private sector entities. Opportunities for excellence abound and NMDA staff dedicate themselves to proactive service in fulfilling the departments mission. Each division plays an important role in carrying out the goals and objectives. Our rich agricultural history culture and traditions are addressed through new and innovative approaches using the latest in science technology and economic strategies. In New Mexico we contribute to the safest and most affordable and nutritious food supply on the globe.

NMDA is a constitutional agency organized under the Board of Regents of New Mexico State University (NMSU). This unique relationship creates efficiencies and opportunities for New Mexicos food and agriculture sector as well as service and outreach opportunities for NMSU making NMDA an integral part of the university. NMDA/NMSU is an equal opportunity and affirmative action employer.

Classification Summary:
Prepare and distribute mail. Answer the telephone take messages and transfer calls. Provide reliable information to external and internal vendors. Greet the public and direct visitors. Receive respond to and problemsolve request. Establish and maintain files. Purchase supplies and monitor inventory. Pull documents and/or make copies upon request. Assist support in other areas when needed.

Classification Standard Duties:
Answers telephone and greets visitors giving general information in response to inquiries. Delivers oral and written messages to unit members. Sorts and distributes incoming mail. Files correspondence memoranda reports and other materials alphabetically numerically or by other prescribed method. Maintains routine clerical records logs and data and compiles routine reports. Operates office equipment such as copiers calculators personal computers typewriters or other equipment found in work unit. Types routine letters labels reports and similar items from rough draft or clear copy. Completes or enters data to departmental forms making routine calculations and checking information for accuracy. Processes documents or forms according to instructions. Delivers items to other offices or locations.

Required Education Experience Certification/License Equivalency
Required Education:High School diploma or GED certificate.; Required Experience:No previous work experience required.; Equivalency:None; Required Certification/License:

Knowledge Skills and Abilities
KNOWLEDGE:Knowledge of administrative and clerical procedures. Knowledge of office telephone etiquette.; SKILLS:Skill in reading spelling and simple arithmetic. Skill in basic filing and recordkeeping. Skill in the operation of a variety of office machines including personal computers telephones and copiers.; ABILITIES:Ability to effectively communicate.

Job Duties and Responsibilities
This position will be the firstline receptionist answering and greeting visitors at the front desk. They will be required to adhere to PSL protocol and coordinate escort between regulator units to fulfill service needs.

Preferred Qualifications

Special Requirements of the Position

Department Contact: Cheryl MasonHerrera

Contingent Upon Funding:Contingent upon funding

Bargaining Unit Eligibility:This is a bargaining unit position with American Federation of State County & Municipal Employees (AFSCME).

Standard Work Schedule:Standard (MF 85)

If Not a Standard Work Schedule:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of averageweight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.