Administrative Coordinator 2 - Receptions

CLHSD oversees delivery of mental health substance use and intellectual and developmental disability services in our 8parish area: Avoyelles Catahoula Concordia Grant LaSalle Rapides Vernon and Winn.

Job# 208585 Position#

This position is in the reception area of Caring Choices Alexandria Clinic.

Selected Core Competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Demonstrating Accountability: The ability to accept ownership for your actions behaviors performance and decisions.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Selected Preferred Competencies:

• Acting Decisively: The ability to make decisions quickly and effectively.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Courage: The ability to apply moral disciplined intellectual and/or empathetic courage to do something challenging difficult or uncomfortable
• Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules and all applicable federal and state laws.
• Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.
• Managing Time: The ability to control your time to increase effectiveness efficiency or productivity.

Youmustinclude all relevant education and experience on your official State application. You must describe your actual duties as you will not be qualified based on job title alone. A resume upload will NOT populate your information into your application. Work experience left off your electronic application or only included in an attached resume is not eligible to receive credit. All prospective new hires are required to pass a drug screening and a criminal background check.

All prospective new hires will be subjected to employment eligibility verification via the federal governments EVerify system.

Applicants will be asked to serve a probationary period of not less than 12 months and not more than 24 months.

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

For further information about this vacancy contact:

Shawanda Gordon CLHSD

Human Resources Specialist

Function of Work:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Employees follow detailed procedural guidelines in completing welldefined duties.

Level of Work:
Experienced.

Supervision Received:
General from higherlevel clerical and/or supervisory personnel.

Supervision Exercised:
None.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.

Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment but also involve a greater scope and complexity.

NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:

Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Prepares indexes and scans documents into imaging system; may ensure quality of scanned images.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Receives stores and distributes supplies; maintains inventory of such.

Collects and prepares for processing time and attendance sheets for department or office.

Maintains departments records system including filing and retrieving documents researching files etc.

Serves as clerical assistant to a manager which may include keeping appointment schedule preparing travel issuing directives to others on their behalf and relieving the manager of administrative matters.

Serves as receptionist for the assigned work unit.

May deliver and pickup various materials.

Performs related duties as assigned.