Data Entry Specialist
Data Entry Specialist
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Job Description
JOB TITLE:Data Entry Specialist
LOCATION: Pleasanton CA Access Triage Center
Type: Parttime 16 Hours
Who are we
Horizon Services Inc. (HSI) is a nonprofit established in 1974 that offers addiction treatment with the goal of reducing substance use and mental health related challenges for people from all walks of life including those from some of the most disenfranchised and marginalized communities. We practice our values of Integrity Respect Professionalism and Compassion to provide youth prevention youth and adult outpatient sobering programs withdrawal management and cooccurring capable residential programs to support the wellbeing of women men youth LGBTQIA and BIPOC clients to live healthy fulfilling and constructive lives. HSI is an inclusive workplace and a learning community where our collective experiences enrich each others growth.
The Data Entry Specialist will provide support to the Program and Personnel Manager. In this role you
will perform various office duties which include but are not limited to; data entry data reporting inventory and purchasing supplies arrange maintenance for the facility and vehicle ensure compliance and safety are being met.
How can you make a difference in peoples lives
In this role youll make a difference in the lives of people with substance abuse challenges and often with cooccurring conditions. Youll use and grow your skills in compassionate care crisis intervention and deescalation in a supportive and inclusive work environment. Youll have the opportunity to provide our community with substance abuse treatment to help people who are just discovering possibilities in their journey going from a place of hopelessness to a place where they are valued and have the potential for a better life.
Accountabilities:
- Office Administration
- Record Keeping and Reporting
- Community Outreach
Responsibilities:
- Maintain all required records and documentation needed for opening and closing in the SDL
- Performs Quality Assurance as it relates to data and record keeping
- Effectively work as part of a team and verbalize areas of concern during weekly meeting with Program and Personnel Manager
- Attend all staff meetings and required agency meetings and trainings unless excused
- Take minutes at staff meeting
- Type correspondence reports and other documents as needed
- Responsible for maintaining a clean environment at all times
- Drive program vehicle when necessary
- Ensure Safety Information is being completed including; fire drills workmans comp claims program safety audit etc. and sent to HR as required.
- Ensure confidential information is protected
- Perform daily/monthly/quarterly/ and annual data entry auditing and reporting into multiple systems
- Record document monitor data pertaining to census models
- Responsible for inventory control; monitor inventory report inventory needs to Program and Personnel Manager
- Provide telephone referral services information and support
- Develop and maintain positive working relationships with team and staff member
- Assist Program and Personnel Manager with program presentations to providers; law enforcement hospitals county providers needed
- Assist Program and Personnel Manager with implementation and training staff on program changes
- Serve as a program designated Safety Coordinator collaborating and communicating information from attending Horizon Services Safety committee meetings
- Support frontline staff during meal breaks and rest breaks if needed
- Other task assigned by Program and Personnel Manager
SUCCESS COMPETENCIES FOR POSITION (competencies required to effectively perform the job)
FUNCTIONAL/TECHNICAL SKILLS & KNOWLEDGE:
(knowledge and skills required to effectively perform the job)
- ProfessionalismThinks carefully about the likely effects on others of ones words actions appearance and mode of behavior. Practices good hygiene and presents an appropriate professional appearance. Completes all assigned task on time accurately and with minimal supervision. Works to make a friendly impression by using good eye contact and addressing people by their names. Works to develop and maintain positive working relationships with coworkers by being at work on time & complying with work schedule focusing on work and complying with HSIs policies and treatment philosophy.
- Interpersonal SavvyRelates openly comfortably with people across levels functions culture and locations. Acts with diplomacy and tact. Builds rapport in an open friendly and accepting way. Builds constructive relationships with people both similar and different to self. Picks up on interpersonal and group dynamics.
- Optimizes Work ProcessKnows the most effective and efficient processes to get things done with a focus on continuous improvement and delivery of services. Identifies and creates the processes necessary to get work done with highest quality. Separates and combines activities into efficient and clear workflow. Designs processes and procedures that allow managing with minimal supervision. Seeks ways to improve processes from small tweaks to complete reengineering.
- Values Differences & Cultural AwarenessRecognizes the value that different perspectives and cultures bring to an organization. Seeks to understand and adapt to different perspectives and cultures. Contributes to a work climate where differences are valued and supported. Applies others diverse experiences styles backgrounds and perspectives to get results. Is sensitive to cultural norms expectations language preferences and ways of communicating. Is aware of own cultural biases and proactively seeks consultation from supervisor on how to handle them.
- Ability to use a computer; MS Word Excel PowerPoint database systems write reports
- Knowledge of demographic data collection
- Safeguard PHI information
- Ability to manage time and prioritize
- Experience presenting program and services in the community.
- Ability to execute projects and measure results/ impact
- Experience working with customers or clients that feel overwhelmed or in a crisis (crisis intervention)
- Experienced working with diverse populations and cultures
- Able to exercise good judgment and maintain healthy boundaries with participants.
- Able to drive a 10 passenger van.
What else is required
- AA degree or equivalent training/experience preferred.
- Two years working in a multifaceted office juggling various demands.
- Excellent oral and written communication skills
- Experience maintaining inventory.
- Must have a good driving record and valid California Drivers license and current insurance.
- Must be willing to become CPR/First Aid certified.
Preferred:
- Familiarity with HIPAA compliance and data privacy best practices.
- Experience onboarding/offboarding employees in a smalltomedium organization.
- Exposure to scripting in Python and data integration tools is a plus.
Compensation and Benefits
We are proud to offer a comprehensive benefits package to all fulltime and part time employees over 20 hours per week.
- 100% of medical dental Life and LTD for the employee and 50% for any dependents medical and dental coverage.
- PTO and Holiday pay.
- Retirement benefits after 6 months of service.
- Training and CEU opportunities.
And of course the opportunity to meaningfully contribute to a team of mindful caring and passionate people at work every day!
Salary:$2425/per hourdepending on experience and qualifications. Available for a fulltime position.
Horizon Services Inc. is an Equal Opportunity Employer.
Required Experience:
Manager
Employment Type
Part-Time
