Fair Ridge - Operations & Facilities Manager
Fair Ridge - Operations & Facilities Manager
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Job Description
Title: Operations & Facilities Manager
Department: Fairfax Homeless Services
Reports to: Director of Programs and Services
Salary Range: $6469K
Location: Fair Ridge Family Shelter
FLSA Status: Exempt
About Us:
Shelter House was established in 1981 as a grassroots responder to the homelessness crisis in Fairfax County. Since the organizations inception we have adapted and grown to meet community needs all while working in partnership with government and private partners and community members. Today Shelter House is a successful and reputable organization of over 100 employees committed to preventing and ending homelessness and domestic violence. In the last year our compassionate team of individuals changed the lives of nearly 2000 individuals half of which were children. Our Culture is built from our Core Values of Inclusivity Collaboration Accountability Respect and Empowerment (iC.A.R.E.)
About the Role:
The Operations & Facilities Manager is responsible for overseeing the daily physical operations of the Fair Ridge Emergency Shelter ensuring a safe clean and compliant environment for residents staff and visitors. This role includes facility maintenance safety and compliance vendor coordination and inventory management. The ideal candidate will have strong problemsolving skills experience in building maintenance and the ability to work collaboratively within a fastpaced shelter setting.
Requirements
Responsibilities:
Facility Maintenance & Operations:
- Oversee daily operations and maintenance of shelter facilities including plumbing electrical HVAC and structural systems. Communicating the issues with Fairfax County
- Ensure the functionality of computer and communication equipment including telephones and internet connectivity.
- In coordination with Fairfax County conduct regular inspections and preventative maintenance to ensure safety and operational efficiency.
- Coordinate and oversee repairs and maintenance whether performed inhouse or by external contractors.
- Oversee and ensure the cleanliness and proper maintenance of the buildings interior and exterior grounds.
- Maintain a flexible schedule in response to the needs of the shelter operations which may occur after business hours
- Core hours are Monday through Friday 8:00 AM to 4:00 PM with one remote workday per week. The Operations Manager will also serve in an oncall capacity to respond to buildingrelated emergencies.
- Maintain cleaning schedules waste management and sanitation protocols in collaboration with staff and vendors.
- Ensure agency vehicles are maintained and meet state license and registration requirements.
- Responsible or submitting payments for vendors and tracking operating budget
Safety & Compliance:
- Ensure the facility complies with all local state and federal health and safety regulations.
- In coordination with the Assistant Director of Shelter Operations conduct and monitor regular fire drills and emergency preparedness exercises.
- Coordinate with Fairfax County and security vendors to monitor and address concerns related to security cameras and alarm systems.
Inventory & Supplies Management:
- Manage facilityrelated inventory including cleaning supplies maintenance tools and emergency preparedness items.
- Work with vendors to procure costeffective and highquality supplies.
- Monitor and manage utility usage to ensure cost efficiency.
Vendor & Contractor Coordination:
- Obtain and evaluate bids for maintenance and repair projects; oversee work to ensure quality and compliance.
- Develop and maintain relationships with contractors service providers and suppliers.
- Ensure all vendor contracts and agreements align with budgetary constraints and operational needs.
Team & Collaboration:
- Support emergency response efforts including weatherrelated preparedness and facility adjustments for increased shelter capacity.
- Participate in regular meetings with Programs Team Facilities Fairfax County and others as needed
- Duties may overlap with the Assistant Director of Shelter Operations
Other:
- Maintain compliance with TB testing per agency protocol
- Ensure compliance with all agency policies
- Proficiently operate a personal computer fax printer copier and Microsoft Office products (email calendar drive etc.).
- Exemplify the Shelter House core values of (iCARE); Inclusivity Collaboration Accountability Respect and Empowerment
- Perform other duties deemed necessary to support the program and agency
About You:
Required:
- A bachelors degree in human services/ related field or commensurate experience
- 35 years of experience in facilities management building maintenance or a related field.
- Knowledge of building systems maintenance best practices and compliance requirements.
- Strong problemsolving skills and ability to respond quickly to urgent facility needs.
- Ability to prioritize competing responsibilities and make sound judgements
- Ability to lift at least 1020 lbs and perform handson maintenance tasks as needed.
- Proficiency in Microsoft Office facility management software or other relevant tools.
- Strong written and verbal communication and interpersonal skills.
- Ability to work flexible hours including evenings and weekends as needed.
- Valid Drivers License
- Willingness to work evenings and weekends when needed
Preferred:
- Foreign Language fluency in a language other than English (ex. Spanish Farsi Arabic or Amharic)
- 1 years of program and/or staff management
- Experience in an emergency shelter residential facility or nonprofit setting preferred.
- Experience leading/ supporting programs serving homeless families
Physical Requirements:
- Annual TB Test is required
- Ability to sit or stand for long periods
- Ability to lift items weighing 1020 pounds
Benefits
Benefits
- Medical Dental & Vision Insurance
- 401K contributions with a 4% employer match
- 11 Paid Holidays a Floating Holiday and the opportunity to take your Birthday Off
- Two SemiAnnual Team Building Events
Equal Employment Opportunity:
Equal Employment Opportunity Policy: Shelter House is committed to providing equal employment opportunity to all employees and applicants. All employmentrelated decisions will be made and carried out without regard to race color religion national origin ancestry citizenship age (over 40) sex marital status pregnancy sexual orientation gender identity veteran status disability unrelated to the individuals ability to perform his or her job or any other legally protected status. Shelter House will also provide reasonable accommodations to pregnant and qualified employees with disabilities to enable them to perform the essential functions of their job and to employees with respect to their observance of their religious beliefs in accordance with applicable law. Any job applicant or employee who would like or needs an accommodation may request an accommodation by contacting the Human Resources department.
Drug and AlcoholFree Workplace Policy:
DrugFree Workplace: Shelter House is committed to maintaining a drugfree workplace. Employment is contingent upon compliance with our DrugFree Workplace Policy which prohibits the unlawful manufacture sale distribution dispensation possession or use of controlled substances or marijuana in the workplace. Additionally all subcontracts and purchase orders over $10000 must include provisions ensuring a drugfree workplace.
Required Experience:
Manager
Employment Type
Full-Time
