Office Coordinator
Office Coordinator
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Job Description
Job Requisition ID:47079
Closing Date: 06/06/2025
Agency:Department of Children and Family Services
Class Title:OFFICE COORDINATOR 30025
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary (Eff 7/1/25) $4128/monthly (step 1b); Full Range $monthly
Job Type: Salaried
Category:Full Time
County: Williamson
Number of Vacancies: 1
Bargaining Unit Code:RC014
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Under direction of the Assistant Deputy General Counsel performs technical secretarial and specialized support functions for professional legal staff; exercises judgment in conducting extensive searches to respond to inquiries utilizing general knowledge of agency rules regulations and operations; organizes maintains and controls access to the administrative and confidential files for the Termination of Parental Rights in an accurate and easily retrievable manner; performs advanced word processing functions such as developing form letters templates glossaries and archives; gathers information for report preparation; uses spreadsheet/database applications to generate reports; answers and screens phone calls.
Essential Functions
- Serves as Secretary to the Assistant Deputy General Counsel for Southern Region
- Organizes maintains and controls access to the administrative and confidential files for the Termination of Parental Rights in an accurate and easily retrievable manner
- Performs advanced word processing functions such as developing form letters templates glossaries and archives
- Answers and screens phone calls for priority necessity and importance
- Schedules appointments for legal screening
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to two years of secretarial/business college OR completion of high school and two years of related office experience OR two years of independent business experience
- Requires the ability to keyboard accurately at 30 wpm
Preferred Qualifications
- 2 years of experience in an office setting applying knowledge of office practices procedures and programs
- 2 years of experience in an office setting applying knowledge of composition grammar spelling and punctuation
- 2 years of experience in an office setting applying working knowledge of the logic of computer programs
- 2 years of experience in an office setting applying the ability to operate commonly used manual and automated office equipment and performing routine maintenance
Conditions of Employment
- Requires ability to pass a background check.
- All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort from receiving hotline calls to reaching family reunification or foster care and adoption children and families are our focus. The Office of Legal Services works in a supportive capacity to ensure Departmental adherence to all applicable laws statutes regulations and court orders.
Work Hours: Monday Friday 8:30 AM 5:00 PM
Work Location: 2309 W Main St Marion IL
Agency Contact: Michael Bernardy
Email: (for questions only)
Posting Group: Office & Administrative Support; Legal Audit & Compliance
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
NonState employees: on click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
IC
Employment Type
Full-Time
