Administrative Assistant
Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP Business Strategy to provide administrative and personal support to the Chairman NBCU Entertainment & Studios.
Essential Responsibilities:
- Daily administrative duties including but not limited to managing appointments & reservations maintaining rolodex booking conference rooms facilitating IT support generating parking passes managing arrivals cataloging and distributing incoming and outgoing mail coordinating meals setting reminders and ordering & restocking office materials
- Ensure calendar is uptodate with latest event & meeting details
- Assist with travel itinerary and confirm any logistics (hotels flights meal reservations etc.)
- Prepare meeting materials including credit/client list bio & recent headlines
- Manage all aspects of office gifting including researching planning and executing thoughtful gifts for highprofile clients as well as sending greeting cards
- Cover desk & phones of Executive Assistant when needed
- Run (often timesensitive) errands on and off the lot
- Maintaining Airtable board to track tasks and events
- Interact with across all divisions of NBCU including production marketing/publicity distribution business affairs communications and HR
Qualifications :
Basic Requirements:
- Bachelors degree or higher
- Minimum 1 year of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk
- Minimum 1 year experience and demonstrated ability in Outlook Microsoft Word Excel PowerPoint
- Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community
- Demonstrated ability to handle sensitive and confidential information with discretion and integrity
- Candidates must have a valid drivers license and reliable form of transportation
Desired Characteristics:
- High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information
- Extreme attention to detail and organizational skills
- Ability to multitask and prioritize in a fastpaced environment and be flexible with changing schedules
- Strong sense of urgency
- Ability to take direction from multiple people
- Impeccable communication skills & sound judgement to escalate information to appropriate parties
- Strong interpersonal skills that will support the ability to successfully work in a multiassistant office
- Understanding & interest in creative industry
Additional:
- Required OnSite: This position is required to be performed fulltime from an NBCUniversaldesignated worksite. Limited nights and weekends are required as well.
- This position is eligible for company sponsored benefits including medical dental and vision insurance 401(k) paid leave tuition reimbursement and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $.
Additional Information :
As part of our selection process external candidates may be required to attend an inperson interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversals policy is to provide equal employment opportunities to all applicants and employees without regard to race color religion creed gender gender identity or expression age national origin or ancestry citizenship disability sexual orientation marital status pregnancy veteran status membership in the uniformed services genetic information or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories or arrest or conviction records in a manner consistent with relevant legal requirements including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act where applicable.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability you have the right to request a reasonable accommodation. You can submit your request to
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
