Grants Administrator
Grants Administrator
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GBP 25001 - 30000
1 Vacancy
Job Description
Grant Administrator Part Time
The Vacancy
Hiring: Wates Foundation
Hours & Location: 18.75 hrs a week Flexible from home/Leatherhead office
and Drummond St office In the Leatherhead office at least once a week.
Mustbe in the Leatherhead office on a Wednesday (fortnightly)
Salary range: 28000 (FTE) plus benefits
Length: Permanent
Start date July 2025
Are you an organised detailoriented administrator with a passion for making a difference Were looking for a proactive Grants Administrator to support our grantmaking processes and ensure the smooth operation of our CRM system Salesforce.
This role is crucial to the success of Wates Foundations grant programmes and wider philanthropic work. Youll work closely with our Grants Manager Finance team Trustees family members and grantees to ensure efficient administration across all areas of the grants lifecycle.
Key Responsibilities
Grant Administration (Foundation)
- Assist with all stages of the grant lifecycle from application processing and due diligence through to award management and grantee visits.
- Process small family donations to charities.
- Coordinate with the Finance Manager to process and track grant payments.
- Monitor and follow up on grant reports ensuring timely submission.
- Support grantees and liaise with family members connecting them with causes aligned to their interests.
- Organise Trustee and Committee meetings including logistics catering and minutetaking.
CRM System (Salesforce)
- Maintain accurate grant records within Salesforce.
- Generate regular internal reports including quarterly 360Giving data.
- Support team members to follow CRM procedures and ensure highquality data entry.
- Uphold data integrity and ensure compliance with GDPR.
General Administration
- Keep internal documentation policies and processes up to date.
- Manage updates to the Foundations website.
- Organise family engagement activities including volunteering days and webinars.
- Attend occasional sector or networking events as required.
Communication & Engagement
- Respond to grantee and applicant queries about funding criteria and processes.
- Communicate with successful applicants to obtain documentation and arrange payments.
- Write updates and articles for the family newsletter.
- Liaise with family members and trustees regarding meetings and other enquiries.
What Were Looking For
Essential Experience & Skills:
- Proven administration experience and ability to manage your own workload.
- Meticulous attention to detail and a methodical approach.
- Excellent communication interpersonal and numerical skills.
- Strong IT skills including Outlook Excel and PowerPoint.
- Ability to use or quickly learn a CRM database (Salesforce preferred).
- Experience in updating and managing website content.
Desirable:
- Experience working with grants charity finance or in a philanthropic environment.
Qualifications:
- GCSEs in Maths and English (or equivalent).
Youll Thrive in This Role If You Are:
- Organised and analytical with strong data management skills.
- A team player with a positive cando attitude.
- Able to manage multiple tasks and deadlines.
- Confident engaging with a wide range of stakeholders from family members to external partners.
Work for Wates
Wates is one of the UKs leading familyowned development building and property maintenance companies. Founded over 125 years ago we have a proud legacy in the built environment.
We are driven by our purpose reimagining places for people to thrive and our three promises:
Thriving places working with customers partners and communities to create places that are more sustainable inclusive and full of opportunity.
Thriving planet protecting nature and taking action on climate change by collaborating and innovating with our partners.
Thriving people creating opportunities and relationships so that everyone who works for and with us feels included invested in and treated with care.
We are proud to be recognised as Gold Investors in People and as a Disability Confident employer. We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.
Awards
BEST PROJECT
WINNER
GOLD AWARD
GOLD AWARD
TOP 50 EMPLOYERS
WINNER
Documents
Required Experience:
Unclear Seniority
Employment Type
Unclear
