Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
Job Title: Executive Assistant
Location: Cumbernauld Middlebrook or Milton Keynes
What were looking for...
The Executive Assistant plays a pivotal role in providing highlevel confidential administrative support to the Executive team.
You will oversee the preparation of executive committee materials board reports along with managing complex schedules meeting and event planning with internal and external stakeholders. Requiring a high degree of autonomy strategic thinking ability to work at pace and exceptional organisational skills you will also demonstrate a positive attitude and high degree of professionalism acting on behalf of the Executive Committee.
Your responsibilities will include...
- Provide proactive confidential administrative support to the CFO and two Executive Directors managing complex diaries scheduling travel and coordinating highpriority external engagements and relationships.
- Oversee and manage external activities including preparing executive committee meeting materials board reports submissions and other highlevel documents.
- Support the creation and distribution of presentation packs reports and materials for senior leadership meetings ensuring they are prepared in a timely and professional manner.
- Serve as the primary point of contact for internal and external stakeholders ensuring seamless communication and fostering strong relationships.
- Collaborate with the facilities team to ensure office standards and operations run smoothly including managing officerelated administrative tasks and assisting with space planning supplies and resource allocation.
- Manage and prioritise multiple tasks ensuring deadlines are met while maintaining accuracy and attention to detail.
- Demonstrate a positive and professional approach at all times.
Specialist Administration & Coordination
- Take the lead in preparing meeting materials for board meetings executive committees and other leadership meetings ensuring clarity comprehensiveness and readiness ahead of time.
- Ensure the smooth flow of administrative processes handling sensitive information with discretion and maintaining confidentiality at all times.
- Support the preparation of strategic reports business documents and internal/external communications maintaining high standards of accuracy and professionalism.
- Coordinate and manage executive travel arrangements events and external meetings handling logistics with precision.
- Be an effective liaison for highprofile external stakeholders ensuring a professional and consistent interface with the organisation.
What youll bring
Essential
- Strong business administration background with proven experience in a senior executive assistant role or equivalent experience in a highpressure fastpaced environment.
- Strong organisational and time management skills with a demonstrated ability to handle multiple seniorlevel calendars plan and coordinate meetings and manage competing priorities.
- Experience in preparing highlevel reports meeting packs and presentations for board members and executives.
- Demonstrated experience handling sensitive or confidential information with discretion.
- Excellent written and verbal communication skills with the ability to liaise effectively with senior leaders and external stakeholders.
- Exceptional interpersonal skills with the ability to build strong relationships across all levels of the organisation.
- Ability to work under pressure adapt to changing priorities and meet tight deadlines.
- Previous experience working with senior leadership teams boards or external investors.
- Willingness to develop skills in areas where experience is lacking supported by available learning and development opportunities.
Desirable
- Facilities management experience
- Understanding of working in a listed business or experience liaising with analysts brokers investors and other external parties.
What we offer...
Youll work for a big company but in a team thats small enough to mean you can really see the difference you make quickly.
We want every voice to be heard and every colleague to be able to perform at their best. We invest in learning and development and a wide range of initiatives that support diversity inclusion and wellbeing.
We also offer a competitive benefits package which includes;
- 34 days holiday
- Flexible holiday trading
- Living Wage Employer
- Healthcare Cash Plan
- Flexible benefits e.g. discounts & cashbacks gym memberships technology purchases etc
- Life assurance
- Save as you earn scheme
- Staff sales discount
- Free AG Barr products throughout your working day
- Pension
- Annual salary review
- Ongoing professional development
- Flexible working including hybrid working and flexible start and finish times
And much more!
To find out more about what it is like to work for AG Barr please visit our careers platform here.
We are an equal opportunities employer and happy to discuss any reasonable adjustments that may be needed for successful candidates with a disability health or mental health condition.
While we have highlighted our ideal requirements for this role we are realistic that the successful candidate probably wont meet every single requirement in this advert but we are big advocates of people growing in roles. So even if you dont meet every single requirement we encourage you to submit an application you may be just what we are looking for! Apply now!
Speculative CVs from agencies will not be accepted.
Closing date for this role is 26th May 2025
Employment Type
Full-Time
