Academic Support Coordinator
Academic Support Coordinator
Posted on :
18-05-2025
Employer Active
1 Vacancy
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Hourly Salary
$ 20 - 26
Vacancy
1 Vacancy
Posted on :
18-05-2025
Job Description
Primary Purpose
Under general supervision provides administrative support for the Nursing Program. Participates in the coordination of academic clinical and programmatic needs for the unit school or department using working knowledge of the units policies procedures and practices.
Essential Functions
Receive guests; Answer telephones greet guests receive and distribute mail and arrange parking for guests. Submit Department Work Orders and EMS reservations for room reservations. Process reimbursements/check requests and invoices for department and grant expenditures; coordinate maintain place and track orders for office/department supplies and printing requests; interact with vendors; arrange hotel stays and honorariums for speakers. Meeting support: arranging and booking meeting rooms sending out calendar invites preparing agendas taking minutes at department meetings and arranging for any catering needs. Orders educational and program supplies and assists with printing needs. Maintain various departments and master program calendars and directories. Assist with exam database and exam scheduling and proctoring ( HESI Examsoft etc.). Assist with student HESI assessment tracking and data input as required. Maintain confidential documentation. Uploading documents compiling results from surveys. Provide coordination and support for department special projects and events (i.e. student ceremonies open house orientations etc.) to include submitting supply and catering orders event day support and followup processes. Assists with student and prospective student inquiries and routine inquiries as appropriate. Provides recruitment and Clinical Services support as assigned. Assists with support as a user of other software for educational activities as assigned. Assists in lab activities as needed. Perform all other duties as assigned. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decisionmaking that demonstrates awareness of and responsiveness to the ways sociocultural forces related to race gender ability sexuality socioeconomic status etc. impede or propel students faculty and staff.
Minimum Qualifications
Bachelors degree. (Two (2) years of fulltime experience in the same or similar position is equal to one (1) year of completed post high school education coursework.) Minimum of two (2) years of increasingly responsible administrative support experience.
Preferred Qualifications
Previous experience in an academic setting is highly desirable. : Knowledge of office methods and procedures. Intermediate level Microsoft Word Excel Access PowerPoint Adobe Photoshop and email systems. Manage time organize duties/assignments and set priorities to meet multiple deadlines. Take initiative in organizing and maintaining departmental responsibilities projects and procedures. Work productively under pressure with minimal supervision. Demonstrate excellent attention to detail problemsolving judgment customer service and followthrough skills. Project a professional image demonstrate strong interpersonal skills and communicate in a collegial and professional manner with administrators faculty staff and students. Communicate effectively and professionally with all constituencies. Work independently or as part of a team. Resolve routine and complex problems with minimal consultation. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice equity and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Work Schedule
Work is preformed during standard business hours.
Under general supervision provides administrative support for the Nursing Program. Participates in the coordination of academic clinical and programmatic needs for the unit school or department using working knowledge of the units policies procedures and practices.
Essential Functions
Receive guests; Answer telephones greet guests receive and distribute mail and arrange parking for guests. Submit Department Work Orders and EMS reservations for room reservations. Process reimbursements/check requests and invoices for department and grant expenditures; coordinate maintain place and track orders for office/department supplies and printing requests; interact with vendors; arrange hotel stays and honorariums for speakers. Meeting support: arranging and booking meeting rooms sending out calendar invites preparing agendas taking minutes at department meetings and arranging for any catering needs. Orders educational and program supplies and assists with printing needs. Maintain various departments and master program calendars and directories. Assist with exam database and exam scheduling and proctoring ( HESI Examsoft etc.). Assist with student HESI assessment tracking and data input as required. Maintain confidential documentation. Uploading documents compiling results from surveys. Provide coordination and support for department special projects and events (i.e. student ceremonies open house orientations etc.) to include submitting supply and catering orders event day support and followup processes. Assists with student and prospective student inquiries and routine inquiries as appropriate. Provides recruitment and Clinical Services support as assigned. Assists with support as a user of other software for educational activities as assigned. Assists in lab activities as needed. Perform all other duties as assigned. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decisionmaking that demonstrates awareness of and responsiveness to the ways sociocultural forces related to race gender ability sexuality socioeconomic status etc. impede or propel students faculty and staff.
Minimum Qualifications
Bachelors degree. (Two (2) years of fulltime experience in the same or similar position is equal to one (1) year of completed post high school education coursework.) Minimum of two (2) years of increasingly responsible administrative support experience.
Preferred Qualifications
Previous experience in an academic setting is highly desirable. : Knowledge of office methods and procedures. Intermediate level Microsoft Word Excel Access PowerPoint Adobe Photoshop and email systems. Manage time organize duties/assignments and set priorities to meet multiple deadlines. Take initiative in organizing and maintaining departmental responsibilities projects and procedures. Work productively under pressure with minimal supervision. Demonstrate excellent attention to detail problemsolving judgment customer service and followthrough skills. Project a professional image demonstrate strong interpersonal skills and communicate in a collegial and professional manner with administrators faculty staff and students. Communicate effectively and professionally with all constituencies. Work independently or as part of a team. Resolve routine and complex problems with minimal consultation. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice equity and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Work Schedule
Work is preformed during standard business hours.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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