Executive Assistant to COO
Executive Assistant to COO
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USD 75000 - 95000
1 Vacancy
Job Description
The Executive Assistant provides highlevel confidential administrative and strategic support to the Chief Impact Officer who leads key functions across fundraising marketing CRM strategy and operational oversight. This role is essential in helping the executive function at peak performance and stay focused on missioncritical priorities. The ideal candidate is a proactive problem solver with exceptional communication skills discretion and a passion for nonprofit impact.
Duties and Responsibilities:
Administrative & Executive Support
- Manage complex scheduling calendaring and meeting coordination across internal and external stakeholders
- Prepare and organize materials for meetings presentations and donorfacing events
- Draft and edit correspondence reports and communications on behalf of the executive
- Track followups and ensure timely execution of action items
- Provide travel planning event logistics and expense reporting support
Development & Donor Support
- Assist with donor stewardship: maintain donor records prepare thankyou letters track pledges and support moves management activities
- Support the creation of fundraising reports proposals and campaign updates
- Coordinate logistics for donor meetings site visits and special events
Marketing & Communications
- Organize marketing collateral impact stories and digital assets for events or campaigns
- Support the coordination of newsletter and social media content calendars as needed
- Help ensure brand alignment in executive communications
CRM & Data Management
- Maintain data hygiene and contact records in Salesforce
- Generate reports to support strategic decisionmaking across fundraising and operations
Operations & Project Coordination
- Assist with crossfunctional project management tracking progress and deadlines
- Help prepare materials and agendas for board and leadership meetings
- Coordinate with academic finance HR and facilities teams to support operational needs
Qualifications & Work Experience:
To perform this job successfully the candidate must be able to perform each essential duty satisfactorily (with or without an accommodation). The requirements listed below are representative of the knowledge skill and/or ability required.
Required:
- 5 years in an executive assistant development coordinator or highlevel admin role
- Exceptional organizational communication and interpersonal skills
- Proven ability to handle sensitive information with discretion and professionalism
- Proficiency in Microsoft Office Suite and CRM platforms (Salesforce Bloomerang or similar)
- Strong writing and editing skills
- Ability to thrive in a fastpaced missiondriven environment
- Experience in a nonprofit or fundraising setting
- Knowledge of donor engagement best practices and event logistics
- Project management experience or certification
- Missionaligned and serviceoriented
- Proactive and adaptable with a bias toward execution
- Detaildriven yet able to see the big picture
- Confident communicator and relationshipbuilder
- Valuesdriven team player with a strong sense of accountability
Position Details: This is a fulltime salaried (exempt) position (40 hours/week).
Schedule: This position generally has a flexible start and end timebased needs of the business and employee MondayFriday.
Pay: This pay does not include any opportunity for incentive compensation and is only reflective of the base pay for this position.
The range of pay for this Californiabased position is $75000.00$95000.00 annually.
The actual compensation offer will carefully consider a wide range of factors including your skills qualifications experience and location. If your experience looks a little different from what weve listed and you think can bring value to Workshops for Warriors we would love to learn more about you and encourage you to apply.
Benefits and Perks: Workshops for Warriors makes available comprehensive benefits after 30 days of employment. Options include Medical (50% employer contribution) dental and vision coverage (100% employer contribution) a 401k program with employer match 8 paid holidays Flexible work hours (position dependent) and paid time off.
Dress code: This position has a specific dress code that may change from time to time due to the nature of travel or meeting that takes place. Generally this position has a business or businesscasual dress code.
Supervisory: No supervisory responsibilities.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to talk or hear.
The employee frequently is required to stand; sit; walk; use hands to finger handle or feel; and reach with hands and arms. The employee is regularly required to push move lift or otherwise bear 1030lbs. Applications may include but are not limited to repetitive work using a computer keyboard mouse and headphones while sitting and/or standing at an assigned work desk area.
Work Environment: The employee works in an office/administration building in an urban industrial neighborhood. Other areas within the school are mixed use such as classrooms welding and machining areas.
Employee may have additional environmental hazards such as: chemical electrical flammable or mechanical in nature.
EVerify Compliance Statement:
Workshops for Warriors Inc. participates in the EVerify program. We ensure employment eligibility of all employees by using the EVerify electronic verification system.
Policy for Discrimination Harassment and Retaliation Prevention:
Workshops for Warriors is committed to providing a professional work environment free from discrimination and harassment including discrimination and harassment based on a protected characteristic and an environment free from retaliation for participating in any protected activity covered by this policy.
Workshops for Warriors is committed to providing equal employment opportunities to all employees and applicants for employment. Accordingly we have adopted and maintain this antidiscrimination policy designed to encourage professional and respectful behavior and prevent discriminatory and harassing conduct in our workplace.
Workshops for Warriors employees are expected to assume responsibility for maintaining a work environment that is free from discrimination harassment and retaliation. Employees are encouraged to promptly report conduct that they believe violates this policy so that we have an opportunity to address and resolve any concerns. Managers and supervisors are required to promptly report conduct that they believe violates this policy. We are committed to responding to alleged violations of this policy in a timely and fair manner and to taking appropriate action aimed at ending the prohibited conduct.
EEO Statement: Workshops for Warriors is committed to providing equal employment opportunities to all employees applicants unpaid interns and volunteers without regard to actual or perceived: race (including hair texture or protected hairstyles e.g. braids locks and twists) color religion religious creed (including religious dress and grooming practices) national origin (including language use restrictions) ancestry citizenship disability (mental and physical) including HIV and AIDS medical condition (including cancer and genetic characteristics) genetic information marital status sex (including pregnancy childbirth breastfeeding or related medical conditions) gender gender identity gender expression age (40 years and over) sexual orientation veteran and/or military status family and medical leave status domestic violence victim status political affiliation and any other status protected by federal state or local law.
All openings are subject to change without notice due to the volume of applications / resumes received we are unable to respond to status inquiries. Please be assured that your information is being properly handled and forwarded to the appropriate hiring staff. If your skills and qualifications meet the needs of the job you will be contacted.
Required Experience:
Senior IC
Employment Type
Full-Time
