Administrative Assistant
Administrative Assistant
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1 Vacancy
Job Description
About Us:
S.A. Comunale has been a local industry leader for endtoend mechanical fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength unmatched bonding capability an awardwinning safety program and largescale purchasing power.
With 15 locations and over 1250 employees including 600 skilled tradesmen throughout Ohio Pennsylvania New Jersey Maryland and West Virginia S.A. Comunale can work in virtually every market sector and facility type
Job Title:Administrative Assistant
Provide administrative support to the assigned branch office. Duties include general purchasing inventory and accounting responsibilities and project based work. Project a professional company image through inperson and phone interaction.
Essential Duties / Responsibilities:
Include the following. Other duties may be assigned.
- Assume receptionist duties greet public and refer them to appropriate staff members answer phone route calls and take messages when required.
- Create and modify documents such as proposals quotes and miscellaneous correspondence.
- Perform general clerical duties to include but not limited to: photocopying faxing mailing filing and scheduling appointments.
- Sign for and distribute UPS/Fed Ex/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
- Order office supplies and monitor inventory.
- Create and maintain various office records such as work tickets and accrual work sheets for invoices.
- Perform basic accounting functions such as billing accounts receivable accounts payable maintain branch checkbook and petty cash.
- Prepare and send weekly payroll report information.
- Assist with the scheduling of branch manpower.
- Coordinate travel and lodging accommodations for staff as requested.
Qualifications:
To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work Experience:
- High School Diploma or GED is required.
- 3 years of administrative experience is required.
- Construction industry experience is a plus.
Computer Skills:
- Computer Skills: Significant experience with Microsoft Office applications (e.g. Word Excel PowerPoint).
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Notice to prospective employees:There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
Employment Type
Full-Time
