Administrative Assistant

Job Title: Administrative Assistant

Reporting Relationship: Academic Dean of Wesley Seminary

Unit: Wesley Seminary

Department: Seminary AdministrationWesley Seminary

Campus Location: Wesley Seminary Marion IN

Duties and Responsibilities

• Office Management
  • Oversee office maintenance equipment and supplies ensuring functionality and costeffectiveness
  • Handle scheduling appointments and travel arrangements for Academic Team leadership including faculty travel as requested
  • Field phone calls and miscellaneous emails
  • Manage room scheduling requests building schedules and placing any necessary maintenance requests
  • Provide oversight guidance to student workers as needed
  • Provide liaison support for Academic Team and IT as needed with phones computers and other technological issues
• Meetings and Communications
  • Send meeting invites to faculty and staff for all scheduled committee meetings celebrations special events convocations etc.
  • Obtain agenda items and create and distribute agendas for all assigned committee meetings including but not limited to AAC CDRC SARC
  • Record and distribute meeting minutes for all assigned committee meetings
• Procurement and Hiring
  • Collect receipts for all PCARD expenses for the Academic Team and reconcile the reports through the bank
  • Submit invoice payments to procurement
  • Process reimbursement requests for events such as travel and professional development for the Academic Team
  • In partnership with the Academic Services Coordinator submit miscellaneous pay for vendors such as guest speakers DMIN readers and advisors and others as needed
  • In partnership with the Academic Services Coordinator assign and send contracts through DocuSign for guest speakers DMIN readers and advisors teaching agreements and curriculum development
• Event Planning and Preparation
  • Take primary oversight leadership in graduation related events including Graduation Ceremonies Consecration services and Open Houses
  • Provide administrative and organizational support for Intensive and Residential courses
  • Provide administrative and organizational support for Faculty Workdays and Retreats

Qualifications:According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• Bachelors Degree is preferred

Experience

• Minimum of three (3) years of experience in office settings preferred.

Required Skills

• Superior oral and written communication skills in English
• Excellent computer skills with working experience in a variety of applications especially Word and Excel
• Ability to relate and interact well with pastors ministerial students Seminary faculty/staff and IWU community
• Excellent organizational skills
• Ability to maintain confidentiality and compliance with FERPA laws
• Bilingual (Spanish/English or French/English) candidates and minorities are encouraged to apply

IWU Kingdom Diversity Statement

IWU in covenant with Gods reconciling work and in accordance with the biblical principles of our historic Wesleyan tradition commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living teaching and learning which exhibits honor respect and dignity. Acknowledging visible or invisible differences our community authentically values each members earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christs commandment to love all humankind.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C. Sections 2000e1 and 2000e2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities duties and skills required for the position. Employees will be required to follow other jobrelated instructions and to perform other jobrelated duties requested by their supervisor in compliance with Federal and State Laws.