Program Administrator II
Program Administrator II
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 85525 - 102671
1 Vacancy
Job Description
Description / Position Overview
Program Administrator II
About this Job:In this position you will provide administrative oversight and support for the management and processing of private improvement financial assurances. You will perform the administrative management of ShortTerm Rental permit applications. In addition you will provide administrative support for the Planning Development Review division by working with developers and contractors assisting with their requests.
Job Type:Fulltime
Work Schedule: MondayFriday
Work Location: 2880 International Circle Colorado Springs CO 80910
Learn more about the department:As a Program Administrator II you willProvide administrative support for processing private improvement financial assurance.
Serve as the main point of contact for developers and contractors to compile required legal and financial documents for financial assurance processing.
Review entitlement requests and coordinate with the City Attorneys Office (CAO) to process legal documentation to ensure compliance with approved entitlements prior to Building Permit issuance or Certificate of Occupancy.
Prepare track and manage legal documents related to private improvement financial assurances using internal tracking systems and spreadsheets.
Collaborate with field staff to verify that financialassurance documents reflectorsite work and conditions.
Audit and resolve discrepancies related to assurances ensuring compliance and financial accuracy.
Administer the processing and permitting of shortterm rentalpermitapplications.
Ensure compliance with city regulations related to shortterm rentals.
Supervise and monitor frontofhouse staff (23 employees) including work planning performance evaluations and workflow realignment.
Provide input on hiring training and disciplinary actions of frontofhouse staff to ensure efficient and effective program operations.
- Principles and practices of program administration particularly in public sector or municipal settings.
- Contract and permit processing procedures and systems such as Accela and Building Department Assistant.
- Supervisory practices including staff coaching performance evaluations and workflow planning.
- Microsoft Office Suite (especially Excel) and document management systems for data tracking and reporting.
- Coordinating and managing multiple administrative processes with strong attention to detail.
- Reviewing and preparing legal and financial documents with accuracy and compliance in mind.
- Work independently and collaboratively across departments to achieve program goals.
- Communicate clearly and concisely orally and in writing
- Establish and maintain effective working relationships
Minimum Qualifications
- Bachelors degree from an accredited college or university with major coursework in a related area of study.
- Three years of fulltime professional experience in a related field including two years of administrator and/or supervisory experience.
We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience and each year of additional relevant work experience as equivalent to each year of required education.
Preferred Qualifications
The following qualifications are not required but they are considered desirable. If you possess any of the preferred qualifications please include specific details in your application. This information may be used to identify a top group of applicants.
- Experience managing and processing finances of a large sum
- Experience with contracts and legal documents
- Experience utilizing databases and software to manage large projects or data
- Experience using Accela or a similar program
Additional Information
Please contact Kristen Clinton at for any questions about this position.
Physical Demands:Exerting up to 20 lbs. occasionally 10 lbs. frequently or negligible amounts constantly OR requires walking or standing to a significant degree.
Machines Tools Equipment and Work Aids:Phones fax scanner copier personal computers and other standard office equipment.
Environmental Conditions
Frequency
Primary Work Environment
Office Environment
Extreme Temperature
Occasionally
Wetness and Humidity
Occasionally
Respiratory Hazards
Never
Noise and Vibrations
Never
Physical Hazards
Never
Mechanical and/or Electrical Hazards
Rarely
Exposure to Communicable Diseases
Never
Equal Opportunity Employer
The City of Colorado Springs is committed to a culture that values our employees unique individual qualities and fosters an inclusive environment where people want to be.
The City of Colorado Springs offers additional compensation depending on the position area of assignment and specific job assignments including shift differential pay differential acting or lead special assignment hazard pay longevity cell phone allowance uniform allowance relocation awards standby call out compensatory time off tuition overtime extra duty incentive holiday premium proficiency and vacation sell back.
NOTE: This job announcement is not intended to include a complete listing of all responsibilities knowledge skills and abilities associated with the position.
The City does not sponsor applicants for work visas of any kind (including but not limited to F1 H1B or TN visas). Applicants must be currently authorized to work in the United States on a fulltime basis.
Apply to Join Our TeamCompleting your application in full including the entire work experience section will assist Human Resources in the applicant screening process. Your application may not be considered if all of the information requested for each employer you list is not provided.
Applicants may redact information from their resumes certifications transcripts or any other additional application materials that identify the applicants age date of birth or dates of attendance at or graduation from an educational institution. You will not be penalized for redacting or removing this information.
We encourage candidates with outofstate credentials to inquire about expedited processing of Colorado licensing with the Colorado Occupational Credential Portability information can be found at the Colorado Department of Regulatory Agencies Licensing Portability page
Our Government Jobs application system does not allow you to edit your application after it has been submitted for a position. If you want to make changes you may submit another application prior to the positions closing date and time listed in the job posting. HR will review the last application you submit for a position.
The Citys job classifications including physical demands and descriptions can be found on theColorado Springs Class Specifications page
You can view the status of your application on the City of Colorado Springs Careers page.To be notified of future career opportunities sign up for job alerts on the Job Alerts page.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
