Administrative Assistant

*This project is in the proposal stage were awaiting to be awarded the contract.

International Health and Medical Serivces is looking for an experienced Administrative Assistant to support the efficient operation of healthcare services by managing administrative tasks coordinating appointments and ensuring effective communication between healthcare staff. This position is vital for maintaining organized records facilitating access to medical care and supporting the overall healthcare delivery process within the facility.

Key Responsibilities

• Providing administrative and clerical support.   
• Operates a personal computer and peripheral equipment to produce a variety of civilian and military correspondence spreadsheets charts reports and graphs using a wide variety of software programs.   
• Screens incoming telephone calls determining those which can be answered and those which must be referred.   
• Transmits and receives documents and messages electronically using PC network or links to other computers.    
• Assists in the registration process for several programs.  
• Routes incoming mail to staff and work sections.  
• Maintains subject matter files and records.   
• Responsible for correct spelling punctuation and proofreading of typed materials.    
• Enters data produces a variety of reports and recaps. 
• Exceeds customer service expectations with an emphasis on courtesy and finding solutions.  
• Acknowledge customers with a positive attitude and respectful interactions.  
• Asks questions to determine verify and solve problems.   
• Checks for satisfaction on the quality of goods and services.   
• Takes action to solve problems quickly.   
• Alerts the higherlevel supervisor or proper point of contact for help when problems arise. 
• Maintains confidentiality when collecting Personally Identifiable Information. 

This list is nonexhaustive and the role holder may be required to undertake additional duties that are not specifically listed above.

Qualifications :

Basic Requirements/Certifications:  

• Must have a minimum of two years experience in the performance of a variety of clerical duties such as typing filing record keeping etc. 
• Must be proficient in Microsoft Office: Excel Word Power Point Outlook (email) Windows Social Media Platforms and navigating the web.   
• Must have excellent oral and written communications skills.  
• Must have excellent customer service and selforganization skills.  
• Applicants must have the ability to maintain effective working relationships with all levels of employees both inside and outside the organization. 
• Association (AHA) Basic Life Support (BLS). 
• Trained in Basic First Aid. 
• Employees shall have at least one year of general experience that demonstrates the following: 
• The ability to greet and deal tactfully with the public.  
• Capability of understanding and applying written and verbal orders rules and regulations. All personnel shall be literate and be able to interpret printed rules and regulations detailed written orders training instructions and materials and must be able to compose reports.  
• Good judgment courage alertness an even temperament and render satisfactory performance through knowledge of his/her position responsibilities.  
• Ability to maintain poise and selfcontrol during situations that involve mental stress such as fires explosions civil disturbances and building evacuations. 

Education Required: 

• Possess a high school diploma or equivalent.   

Physical Requirements: 

• This position is considered hazardous duty. 
• Required to walk unaided at a normal pace for up to 5 minutes and maintain balance. 
• Required to jog/fast walk up to mile. 
• Requires physical exertion such as lifting objects greater than 30 pounds. 
• Required to perform CPR/emergency care standing or kneeling. 
• Must have the ability to assist sick injured or aging patients or staff exiting the building (may require lifting dragging wheeling or carrying someone who weighs significantly more than self). 
• Must be able to see hear and smell with aids if necessary. 
• Must be able to lift push or carry 30 pounds. 
• Must perform the duties of my job in a stressful and often austere environment without physical limitations. 
• Sitting and/or standing for extended periods of time. 
• Average manual dexterity for computer operation. 
• Phone or computer use for extended periods of time. 

Other Special Qualifications: 

• Minimum of 21 years of age. 
• Must maintain current/physical residency in the continental U.S. 
• Pass a medical examination conducted by a licensed physician within 30 days prior to initial assignment. 
• Be a U.S. citizen or a person lawfully admitted into the U.S. for permanent residence. 
• Have resided in the U.S. for the last five years (unless abroad on official U.S. government duty). 
• Successfully engage in and complete a thorough Background Investigation. 
• Poses or have ability to obtain required security clearances. 
• Proficiency in Spanish is preferred. 

Additional Information :

Pay range is based on several factors and may vary in addition to a full range of medical financial and/or other benefits. Final salary and offer will be determined by the applicants background experience skills internal equity and alignment with geographical market data. 

Benefits Fulltime positions are eligible for our comprehensive and competitive benefits package including medical dental vision and basic life insurance. Additional benefits include a 401k plan paid time off and an annual bonus. International Health and Medical Serivces complies with all federal state and local minimum wage laws.

International Health and Medical Serivces is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race color religion gender sexual orientation gender identity national origin age disability genetic information marital status amnesty or status as a covered veteran in accordance with the applicable federal state and local laws. 

Remote Work :

No

Employment Type :

Fulltime