Administrative Assistant - Operations Specialist
Administrative Assistant - Operations Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Academic Operation Specialist
Major Responsibilities and Duties
- State Compliance & Reporting
- Ensureaccuratetimely submission of staterequired reports(enrollment attendance staffing etc.).
- Maintaincompliance calendarsand track deadlines for all reporting requirements (scheduling/reporting drills accreditation documents data entry etc.).
- Work closely with district/school leadership and external agencies to ensure alignment withstate education guidelines.
- State Testing Preparation of Documents
- Prepares documents needed for the testing process; ensures full compliance and security.
- Ensuretest security protocolsand training are implemented correctly.
- Monitor participation resolve discrepancies and coordinatemakeup testing.
- Work closely with building test coordinators.
- Student Information System (PowerSchool) Management
- Maintainaccurate student recordsincluding demographics attendance enrollments withdrawals and transfers.
- Generate reports from PowerSchool to support compliance and decisionmaking.
- Enter incidents into Incident Management in PowerSchool.
- Maintaining uptodate records of new immunizations required by the state.
- Troubleshoot data entry issues and train staff inSIS best practices.
- SIPS Meetings
- Set up meetings with parents and school staff.
- Track and collect documents needed for SIPS meetings.
Other Responsibilities As Assigned by Site including but limited to:
- Supporting all testing not just state testing (MAP makeup testing for common assessments etc).
- Supporting with intervention material management
- Supporting with coordinating substitutes and coverage
- Maintaining coherent professional office culture.
- Communicating with families/interpreting for school leaders.
- Support school leadership in executing calendars events and parent communication (literacy nights back to school bash etc.).
- Attend meetings/trainings as required by administration.
- Works overtime as required.
Qualifications
- High school diploma required.
- Educational office training preferred.
- Strong computer skills and proficiency in Google Suites and student information systems.
- Use of a 10key calculator by touch; accuracy with numbers.
- Highly motivated with strong organizational skills.
- Effective interpersonal and organizational skills.
- Effective communication with stakeholders.
- Ability to lift 40 pounds to shoulder height occasionally.
210 Days
Reports to Site Leader and Director of Academic Operations
Required Experience:
Unclear Seniority
Employment Type
Full-Time
