Intermediate Administrator, Human Resources Operations
Intermediate Administrator, Human Resources Operations
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Job Description
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Job Type:
EmployeeDuration in Months (for fixedterm jobs):
12Job Family:
Human Resources Operations# of Open Positions:
1Faculty/Service Department:
Administration Department of Earth and Environmental SciencesCampus:
Main CampusUnion Affiliation:
SSUODate Posted:
May 19 2025Applications must be received BEFORE:
May 30 2025Hours per week:
35Salary Grade:
SSUO Grade 07Salary Range:
$59038.00 $74574.00About the Faculty of Science:Welcome to the Faculty of Science a great place to learn to explore to question to discover opening your mind and pushing boundaries. Its an exciting time to be part of a rewarding career in life sciences natural sciences and mathematics. You will have access to worldclass facilities including our Science Technology Engineering and Mathematics (STEM) Complex our extensive Biosciences Complex and our cuttingedge Advanced Research Complex that are the envy of many universities. We have strong links with a multitude of government and private research centres providing countless opportunities and experiences.
We have become a true centre of excellence earning recognition across Canada and abroad for our prowess in teaching and in our laboratories where our researchers are addressing some of the most important and relevant scientific questions of our time. Our past is a testimonial to our passion so will be our future. Will you be part of it
Position Purpose
Reporting to Lead Officer Administrative Support the incumbent is responsible to perform a variety of activities to support the human resources and payroll operations of the sector while ensuring compliance with related policies and procedures. Assist with other administrative functions (maintenance of office equipment mail distribution etc.) as required.
In this role your responsibilities will include:
Payroll: Coordinate the payroll process for various employee groups within the sector monitor payroll workflow track daily activities monitor compliance with related policies and implement changes as requested in order to ensure integrity and transparency of the payroll process. Prepare and submit requests for remuneration and other documentation necessary to initiate required action in employee records in order to minimize the possibility of an interruption in the employees pay. Verify payroll reports for accuracy and liaise with central Payroll service to reconcile any inconsistencies. Identify and resolve any discrepancies related to payroll information to minimize the possibility of a negative impact on the affected employee.
Human resources: Prepare and submit all forms and documentation necessary for the generation of contracts to ensure the continuity in the employees pay. Liaise with central Human Resources to stay abreast of any changes in general policies and procedures related to human resources and payroll administration. Coordinate the process for the Work Study program (from posting to cost recovery) to support operational needs of the sector. Provide guidance to managers to facilitate onboarding and develop tools for effective management of workstudy hours.
Leave management: Act as resourceperson for the sector on inquiries related to the use of the employee leave management system and collaborate with subject matter experts in central Human Resources to resolve any problems. May act as 2nd level approver for leave requests to ensure compliance with current policies.
Information and client service: Provide information to internal clients on various human resources and payroll processes deadlines and policies to ensure that these are well understood and properly implemented.
Records management: Maintain an effective filing and records management system to preserve discretion of highly confidential information for personnel of the sector and to ensure that complete and accurate documentation is available for future reference or audit purposes.
What you will bring:
Knowledge of administration and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
Minimum 2 years of demonstrated experience in a similar role
Knowledge of computer systems and software including financial systems spreadsheets databases Internet and email
Experience in interpreting explaining and applying policies and regulations
Experience in a human resources environment
Experience with and understanding of payroll principles
Experience in producing reports
Ability to produce high quality work under pressure while meeting strict deadlines
Strong interpersonal and communication skills
Strong organizational skills
Bilingualism French and English (spoken and written)
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Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and selfstarting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrierfree work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a frontline position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid19 as defined in Policy 129 Covid19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
