Office Assistant II - Central Fleet Services
Office Assistant II - Central Fleet Services
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Job Description
Bureau of General Services
Central Fleet Services
Office Assistant II
Opening Date: May 16 2025
Closing Date: June 2 2025
Job Class Code: 6538
Grade: 8
Salary: $16.07 $22.25*/Hourly (Includes 4% recruitment and retention stipend)
Position Number:
Come join Central Fleet Management the team that keeps the State of Maine light duty vehicle fleet on the road. Whether it be Inland Fisheries & Wildlife Marine Resources Human Services or any other agency in State government Central Fleet Management needs an Office Assistant II to provide customer assistance and administrative support for the Central Fleet Management (CFM) vehicle rental program.
You will be part of a team of fleet professionals and assist a wide variety of fleet customers. Our team centrally manages the entire State fleet of light duty vehicles allowing the agencies to focus on their services to the public.
In this position you will be the face of the CFM Rental Vehicle Program that will be welcoming customers and visitors at our location performing data entry and filing. Expect a fastpaced environment at times and frequent changes in the work.
As an Office Assistant II you will:
- Perform basic office support functions such as open/distribute/send mail answer telephone photocopy file and receive visitors.
- Prepare worksheets and perform data entry.
- Answer factual inquiries and assist with routine requests.
- Review documents and examine for completeness.
- Receive open sort and route incoming/outgoing mail/packages.
- Maintain computerized and/or manual records logs and information lists.
- Post and/or transfer numbers from set data.
- Operate modern standard office equipment.
- Create spreadsheets and perform data management.
- Type varied routine business correspondence such as letters reports contracts vouchers and agendas from draft or original source documents to revised or final form.
- Operate technical office materials/equipment (examples are digital scanner printing copiers State PC with MS Office software RBase database etc.) according to set procedures.
- Transport and handle heavy goods.
- Query for data via telephone computer and/or written/oral communication.
- Explain inform and/or initiate calls on routine matters.
- Refer nonroutine inquiries to appropriate resource.
- Clean and/or maintain issued materials.
Successful candidates should have:
- Knowledge of basic office practices and procedures.
- Knowledge of spelling punctuation grammar and business English.
- Ability to understand and follow basic oral and written instructions.
- Ability to make basic mathematical calculations.
- Ability to perform repetitive keyboarding for prolonged periods of time may be required.
- Ability to use applicable computer programs.
- Ability to review documents and examine for completeness.
- Ability to maintain computerized and/or manual information.
- Ability to use alphabetical numerical and chronological filing systems.
- Ability to effectively give/obtain basic nontechnical information.
- Ability to post and transfer numbers from set data.
- Ability to prepare worksheets and perform data entry.
- Ability to gather and compile information.
- Ability to communicate effectively.
- Ability to write clearly and effectively.
- Ability to operate modern standard office equipment.
MINIMUM QUALIFICATIONS
Training education or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine varied office support tasks often requiring the operation of technical office equipment and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. All positions in this classification assume the qualifications of:Office Assistant I.
Benefits of working for the State of Maine:
No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:
- WorkLife Fit Rest is essential. Take time for yourself using 13 paid holidays 12 days of sick leave and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service and overtimeexempt employees receive personal leave.
- Health Insurance Coverage The State of Maine pays 85%95% of employeeonly premiums ($11196.96 $12514.32 annual value) depending on salary. Use this chart to find the premium costs for you and your family including the percentage of dependent coverage paid by the State.
- Dental Insurance The State of Maine pays 100% of employeeonly dental premiums ($387.92 annual value).
- Retirement Plan The State contributes the equivalent of 13.29% of the employees pay towards the Maine Public Employees Retirement System (MainePERS).
State employees are eligible for anextensive and highly competitive benefits package covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated foranything less than fulltime.
Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.
If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If youre currently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Employment Type
Full-Time
