Risk & Safety Assistant (REF9342V) ** In -Office**

The Risk & Safety Assistant (Office Admin) reports to the Risk & Safety Manager and is responsible for providing clerical support to the Risk & Safety department in the areas of; Environmental Programs Risk Management Safety Workers Compensation Employee Relations Reporting and other areas as assigned.

Pay: $23 $28 / Hour

DUTIES AND RESPONSIBILITIES

1. Environmental Program Administrative Support

• Assist the Risk & Safety Manager in administrative elements of FPIs environmental programs including training reporting tracking etc. for asbestos lead moisture management pest management (including bedbugs) universal waste Prop 65 (CA only) and all other environmental areas as required.
• Support the Risk & Safety Manager in monitoring all state and federally mandated Environmental Programs.
• Assist in research and data management pertaining to existing and emerging federal state and municipal environmental issues and regulations that may have potential liabilities associated with property management.
• Database management documentation and tracking for miscellaneous projects as needed.
• Assist in responding to internal corporate inquiries regarding policies procedures regulatory requirements and project status.
• New Acquisitions Environmental Risk Management Questionnaire (NAERMQ) distribution (at Start Up) and tracking.

2. Risk Management Administrative Support

• Provide administrative support to the Risk & Safety Manager to institute new policies procedures and programs based on risk assessments and research.
• Manage and organize risk management audits/databases (collect track maintain monthly quarterly annual inspections and other material).
• Administrative management of the Child Care/Learning Center Project.
  • Master spreadsheet tracking
  • Form distribution to collect information (at Start Up)
  • Ongoing documentation
• Interact with Compliance Depot (FPIs vendor management database) to provide administrative support to the Risk & Safety Manager.
• Assist Risk & Safety Manager regarding large property and liability claims.
• Assist Risk & Safety Manager regarding document production related to legal cases.

3. Safety Administrative Support

• Primary administrator of the Respiratory Protection Program.
  • Tracking medical certification training fit testing and full cycle of program requirements
• Training reporting and tracking for safety training as needed (through online learning management systems or otherwise).
• SAFE Program support
  • Updating training documentation within Strategic Solutions.
  • Providing reporting information including ADP reports and Grace Hill delinquency reports to the Risk & Safety Manager upon request.
• Prepare Safety Committee Meeting agenda and meeting minutes in collaboration with the Risk & Safety Manager.
• Special safety events and projects as needed (ex: annual Safe & Sound Week).

4. Workers Compensation Administrative Support

• Assist the Workers Compensation Claims Assistant with collection of all legally and internally required injury reporting paperwork.
  • Digitalizing documents
  • Uploading/transferring documents to ADP Vantage
  • Data entry in to HR Systems
• OSHA 300 Database Management
  • Maintenance of spreadsheet with new location and termination of management information under guidance of and in collaboration with the Risk & Safety Manager.
• Send Get Well cards to injured workers

5. Reporting

• Prepare reports for various Risk & Safety business unit functions as needed.
• Create new reports in ADP Vantage as needed.

6. Clerical Support

• Demonstrate strong verbal and written communication skills for appropriate business communication.
• Mail correspondence by USPS and FedEx as required.
• File documents accurately within the appropriate files.
• Document collection and preparation for subpoenas across the Risk & Safety business unit functions.
• Distribute ILT attendance information to Training & Development Analyst.
• Vendor research coordination and management for Risk & Safety business unit functions (Environmental Risk Management Safety Workers Compensation) as needed.
• Act as a witness and/or note taker during conference calls and investigations for Risk & Safety business unit functions (Environmental Risk Management Safety Workers Compensation Employee Relations).
• Respond to phone calls and emails on behalf of Risk & Safety Manager as requested.
  • Management of special projects as delegated or assigned by the Risk & Safety Manager as requested.
  • Schedule meetings make room reservations and create agendas and/or meeting minutes.
  • Book travel through Concur or register for special events for the Risk & Safety team as requested.

7. Other

• Consistently and fairly enforce all rules and regulations and FPI Standard Operating Procedures.
• Comply with all applicable Laws and FPI policies and procedures.
• Promote a professional image by adhering to FPI Managements Dress Code Policy.
• Conduct displayed must be of a professional manner when communicating with employees residents prospective residents clients vendors and guests while representing FPI Management.
• Responsible for meeting all training requirements for the position (Grace Hill Safety Meetings etc.).
• Perform any and all functions as directed by the supervisor including special project assistance.

Qualifications :

Minimum Requirements:

• Minimum 2 years relevant experience in a similar role preferably within Residential Property Management.
• High School diploma or equivalency certificate required. College degree in a relatable field preferred or an equivalent combination of education and work experience.
• May Require a Valid Drivers License as well as: a good driving record current motor vehicle insurance which meets State requirements and an operable vehicle that meets FPIs Driving Standards and Personal Vehicle Use policy.
• Must be proficient in speaking reading and writing in English.
• Strong computer skills (MS Office Google Apps property managementrelated software email internet).

Skills Required:

• Microsoft Word
• Microsoft Excel
• Adobe Acrobat
• Google Mail (GMail)
• Google Drive
• Internet Use
• Basic Computer Skills

Additional Information :

ESSENTIAL ATTRIBUTES

• Embracing and exemplifying our HEART core values and incorporating them into every task performed and every interaction with clients supervisors team members colleagues residents vendors etc.
• Positive influencing interpersonal and communication skills are essential.

Why look at FPI for your next career step We are one of the largest thirdparty 100% feemanaged Property Management companies in the nation an industry leader in both the Conventional and Affordable Housing spaces managing over 850 communities (150000 units) across the country and employing 3500 team members. We offer comprehensive compensation and benefits packages (employeeonly employerpaid plan available) ongoing training and plenty of opportunities to grow your career. Come join Team FPI!

EEO/EVerify Statements

FPI Management is an Equal Opportunity Employer. All qualified applicants are encouraged to apply. FPI Management participates in the EVerify program.

Remote Work :

No

Employment Type :

Fulltime