Management Services Officer (Facilities Management)
Management Services Officer (Facilities Management)
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Job Description
DEADLINE FOR APPLICATIONS
5 June 202523:59GMT02:00 Eastern European Time (Kiev)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.
ABOUT WFP
The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.
At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.
WHY JOIN WFP
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
Under the direct supervision of the Head of Administration the Facilities Manager will be responsible for:
to and implement WFP country/regional plans including administrative processes aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration service.
country office administrative business processes mapping and implementation of the internal standard operating procedures (SOPs) in relation to the Facilities Management.
out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decisionmaking.
the existing resources in the area of responsibility (e.g. WFP facilities common premises space planning and contingency work space arrangement Lease management and Common Premises management etc.) and estimate new requirements aiming at efficiency costeffectiveness and timeliness of operations and services.
the compliance of the services provided (e.g. WFP facilities management Common Premises etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.
of Terms of Reference (TOR) Scope of work (SOW) Leases and Purchase Orders (POs) for premises and other activities related to the facilities management as requested by supervisor.
to organization of procurement processes including preparation of tender documents receipt of quotations and their preliminary evaluation.
of leases preparation and management of Memorandum of Understanding (MOU)s for facilities and common premises.
support to conferences workshops retreats.
and management of invoices and payments related to facilities common premises maintenance works etc.
support and advice to landlords and WFP management in relation to the support infrastructure for operational continuity including inspection of hotel facilities.
of the filing system ensuring safekeeping of confidential materials
of data from various sources and preparation of reports.
and retrieval of statistical data from internal and external sources; preparation of statistical charts tables and reports in relation to WFP facilities and common premises.
up on deadlines commitments made actions taken and coordination of collection and submission of the reports to head of unit.
in the preparation of budget provision of information for audit.
a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
and supervise more junior staff acting as a point of referral and supporting them with more complex analysis and queries.
and maintain the partnership with WFP stakeholders other UN agencies and local government offices.
the capacity building of WFP staff and partners through the organisation or design of trainings workshops daily interaction etc. for efficient and effective delivery of food assistance to beneficiaries.
standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
any other related activity as assigned by immediate supervisor.
SPECIFIC QUALIFICATIONS & EXPERIENCE REQUIRED:
Education
University degree in Engineering (Civil) Facilities Management (Civil Structures Architecture or other relevant field relating to office and premises management.
Experience
Five or more years of progressively responsible work experience in the facilities management and other related administrative tasks including contract administration. Minimum 2 years of experience in working with international agencies and international locations is required.
Knowledge & Skills:
Proven theoretical and practical knowledge and understanding of national rules regulations and policies in the area of facilities management and construction
Has gained experience in development of design and plans in AutoCAD and design software and applies this to all activities.
Has managed small teams of staff with related areas of expertise.
Has provided support in leading projects and input into function policies.
Languages:
Fluency (level C) in English language proficiency in the official national languages of Ukraine is an advantage but not required.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:
NO FEE DISCLAIMER
The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).
Once your profile is completed please apply and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time
Please contact us at in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
