Project Assistant (G5), Roster

Background:

Candidates found suitable in this recruitment process will be placed on a Roster and might be offered a fixedterm or shortterm post of Project Assistant (G5) in OSCE Office for Democratic Institutions and Human Rights (OSCE/ODIHR). Successful candidates will remain on the roster for a period of 3 (three) years. Placement on the Roster shall not carry any expectation or guarantee of actual fixedterm or shortterm employment to be made to the successful candidate/s.

The OSCE has a comprehensive approach to security that encompasses politicomilitary economic and environmental and human aspects. It therefore addresses a wide range of securityrelated concerns including arms control confidence and securitybuilding measures human rights combating human trafficking national minorities democratization policing strategies counterterrorism and economic and environmental activities. All 57 participating States enjoy equal status and decisions are taken by consensus on a politically but not legally binding basis.

Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. The ODIHRs activities are implemented in 57 participating States in accordance with the ODIHRs political mandate. Among the ODIHRs main fields of activity are election observation and large number of assistance projects in the areas of democratic institution building the rule of law and human rights.

Tasks and Responsibilities:

Depending on specific department/projects needs the incumbent will be responsible to provide administrative and where relevant support in implementing project activities including organizing awarenessraising and capacitybuilding events supporting process delivery the development and maintenance of databases of information and providing project administration support:

1. Drafting correspondence (both on administrative and project matters) working documents and background material pertaining to issues addressed through project activities including minutes and sections of project reports; putting documents into adequate style language and format.
2. Assisting in the development and implementation of project activities by liaising with counterparts and facilitating their participation and monitoring the implementation of activities and submission of reports by the implementing partners and consultants.

3. Performing all administrative tasks such as schedules and arrangements for meetings and other events reservations budget followup research for information and reference material. Preparing requests/documents e.g. requisitions travel requests/authorizations expenditure authorizations visa applications etc.

4. Using software (Oracle) initiating and following up on actions related to requisitions recruitment of consultants training and study tours purchase of services and goods payments travel authorizations requests/claims and dealing with all related inquiries.

5. Keeping track of pending matters and following up with other offices on deadlines as well as on budget and expenditure for specific project outcomes outputs and/or activities giving estimates of costs for individual project activities and proposing budgetary and/or expenditure adjustments to supervisor.

6. Undertaking computerbased searches; collating selecting and interpreting information necessary for the development of project activities and events

For more detailed information on the structure and work of the OSCE Office for Democratic Institutions and Human Rights please see qualifications:

Completed secondary education;
At least 5 years of relevant work experience in the field of project support/ project administration; a university degree in a relevant field may be considered as a substitute for up to two years of working experience;
Experience in project planning implementation and reporting;
Human rights knowledge is an asset;
Ability to conduct research and collect information from a variety of sources;
Professional fluency in English with excellent communication (both oral and written) skills; professional fluency in Russian would be an asset;
Demonstrated gender awareness and sensitivity and an ability to integrate a gender perspective into tasks and activities;
Ability and willingness to work as a member of team with people of different cultural and religious backgrounds different gender and diverse political views while maintaining impartiality and objectivity;
Computer literate with practical experience using Microsoft applications.

Remuneration Package:

Monthly remuneration subject to social security deductions is approximately PLN 8200. OSCE salaries are exempt from taxation in Poland. Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 68 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employees salary to this pensionstyle fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees.
Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases an initial appointment at up to Step 3 may be considered. This depends on factors such as relevant experience exceeding minimum requirements or higher previous remuneration. Any such request by a candidate must be reviewed and approved by the OSCE before the appointment.
If you wish to apply for this position please use the OSCEs online application link found under OSCE retains the discretion to readvertise/repost the vacancy to cancel the recruitment to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixedterm posts should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States please see OSCE is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all religious ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model please see note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews tests visas and relocation.
Please be aware that OSCE appointments are subject to medical clearance.
The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service professional and director level. The Organization shall apply an age limit of 63 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.
Please be aware that the OSCE does not request payment at any stage of the application and review process.