Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
28000 - 28000
1 Vacancy
Job Description
This is a remote position.
Own the CEO s Workflow and Redefine AIPowered Operations as a Remote Executive Operator!
Rate: Php 28000 per month
Schedule: PartTime 4 hours/day
Department: Executive Operations / Internal Systems
This isn t your traditional Executive Assistant role. We re looking for a techenabled operator who doesn t just support but runs point on internal operations system continuity and executive leverage. You ll ensure the CEO s time energy and attention are optimized daily. This means managing calendars systems reports and communications with precision while automating what doesn t need a human touch. At Remote Workmate EAs are strategic force multipliers trusted to stabilize simplify and scale the backend of a growing business.
Join Remote Workmate s global elite and redefine what it means to be an Executive Assistant in the AI age. You ll belong to a futureofwork team that blends AI fluency system ownership and operational thinking to create real leverage. This is not just another support role this is a launchpad for process leaders ready to evolve into strategic operators. With visibility upskilling and access to highperforming peers your trajectory will be anything but ordinary.
KEY RESPONSIBILITIES
Own the CEO s calendar inbox and task prioritization using Superhuman Slack and scheduling tools.
Run daily reporting flows and internal systems using automation (Zapier Notion AI GPT).
Build and maintain SOPs to stabilize recurring processes and reduce CEO input.
Monitor usage of CRM and internal tools; recommend improvements or automation.
Track tasks and progress across departments; follow up with key stakeholders.
Identify inefficiencies in executive workflows and reduce friction using AI or process updates.
Surface insights reminders and actionables to ensure nothing falls through the cracks.
SMARTe Objectives (First 120 Days)
AIPowered Outreach: Use ChatGPT to create at least 5 customized rebuttals email templates or call scripts by Day 30 that improve prospect engagement and reduce hangups.
Tool Mastery: Achieve full fluency in scheduling inbox and CRM systems by Day 30 confirmed by CSM and consistent zeroconflict calendar execution.
SOP Creation: Build and deliver 3 SOPs using Notion AI or GPT by Day 45 to streamline core recurring workflows.
Daily Automation: Implement a system to send automated daily update reports to the CEO by Day 30 with 100% ontime delivery for 10 consecutive workdays.
Response Time Reduction: Cut email and task response delays by 20% by Day 60 using Superhuman scripts validated through inbox audits and stakeholder feedback.
Process Elimination: Identify and eliminate at least 2 manual workflows via AI or automation by Day 90 with documented before/after metrics showing time saved.
30/60/90 MILESTONES
30 Days: Audit current tools and workflows learn internal processes assist with calendar and inbox; build first SOP.
60 Days: Own inbox calendar fully; complete 2 more SOPs; implement automated daily updates.
90 Days: Own full executive workflow; reduce manual inputs; lead first sprint for systems improvement and report back wins.
Quality Hiring Scorecard (RoleBased Competencies)
Conversational English Fluency: Demonstrate clear confident and persuasive communication during live calls and roleplays by Day 15 with 90% positive feedback from CSM or LMS reviewers.
Executive Workflow Ownership: Fully manage the CEO s calendar inbox and task coordination independently by Day 30 with no doublebookings and all daily tasks executed on schedule.
AI & Automation Proficiency: Use ChatGPT Notion AI or similar tools to automate at least 3 recurring workflows by Day 45 reducing manual inputs and improving operational speed.
Strategic Communication & Risk Flagging: Proactively surface blockers updates and followups with context and clarity by Day 30 reflected in weekly feedback from CEO or stakeholders.
Process Innovation & Elimination: Identify and eliminate 2 manual or repetitive tasks using automation tools by Day 60 with documented time savings and system impact.
Requirements
2 years experience in executive support operations coordination or systems administration.
Strong proficiency in GSuite Superhuman and digital calendar/email management.
Demonstrated usage of automation tools (e.g. ChatGPT Notion AI Zapier).
Excellent written and verbal communication; able to communicate concisely with senior stakeholders.
Strong ownership mindset doesn t need micromanagement solves problems independently.
Ability to handle sensitive information with discretion and clarity.
Benefits
About Remote Workmate
Next Steps:
If you re excited about this opportunity and believe your skills align with the role we d love to get to know you better.
You can complete the interview at any time that s convenient for you just make sure to do so within 48 hours of receiving the email.
2+ years experience in executive support, operations coordination, or systems administration. Strong proficiency in G-Suite, Superhuman, and digital calendar/email management. Demonstrated usage of automation tools (e.g., ChatGPT, Notion AI, Zapier). Excellent written and verbal communication; able to communicate concisely with senior stakeholders. Strong ownership mindset doesn t need micromanagement, solves problems independently. Ability to handle sensitive information with discretion and clarity.
Employment Type
Full Time
