Business Support, Administrative Assistant

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

About JLL

Were JLL. Were a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning occupying and investing in real estate.

Were a Fortune 500 company. We work across 80 countries in 280 different offices with a team of over 77000 individuals. And we look after a property portfolio of over 4bn square feet all on behalf of our clients.

If youre looking to step up your career JLL is the perfect professional home. At JLL youll have a chance to innovate with the worlds leading businesses put that expertise into action on landmark projects and work on gamechanging real estate initiatives. Youll also make longlasting professional connections through sharing different perspectives and youll be inspired by the best. Were focused on opportunity and want to help you make the most of yours. Achieve your ambitions join us at JLL!

We are looking for a Team Secretary (12 Month FTC) PDS Building Surveying business line.

We are looking to recruit a Secretary who can support the Building Surveying team within P&DS. The successful candidate will provide a wide range of administrative support including travel & meeting arrangements diary management and drafting reports and proposals while providing adhoc PA support to directors in the team. The role will also provide holiday and sickness cover to other sub teams within Building Surveying when required.

What this job involves

• Providing general administrative support to a team of fee earners
• Developing and maintaining effective working relationships with clients and colleagues
• Efficient daily diary management including coordinating diaries/meetings/ travel/conference calls booking meeting rooms
• Managing team expenses new starter leavers process holiday records
• Typing formatting and printing reports to be sent to clients
• General office duties including maintaining accurate electronic and paper filing archiving document scanning etc.
• Support the team director by coordinating pipeline trackers debts and accruals monitoring on a regular basis
• Support coordination of marketing/team events (where required)
• Support the wider business in respect of holiday cover in the admin team
• You may be required to undertake other duties from time to time as we may reasonably require

Sound like you To apply you need to be/have:

• Good proficiency in MS Word MS Excel and MS Outlook and knowledge of MS PowerPoint
• Able to work to deadlines producing work in a timely and efficient manner
• Excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients
• The candidate must demonstrate the ability to establish good relationships with both clients and team members
• Ability to work at a fast pace with energy and enthusiasm
• Discrete and can always be relied upon to maintain full confidentiality
• Must be a team player with a positive can do attitude and keen problem solving skills.
• Experience of working in a large and fast paced team preferably in the Real Estate sector
• Experience of invoice production and tracking procedures
• Experience of formatting documents and reports
• Proven ability to work independently
• Agile
• Trustworthy
• Courageous

What you can expect from us

Youll join an entrepreneurial inclusive culture. One where we succeed together across the desk and around the globe. Where likeminded people work naturally together to achieve great things.

As a diverse and inclusive employer JLL strives to contribute to the lasting values for clients employees shareholders communities and our industry. Everything we do today should work towards Building a Better Tomorrow. Click here to learn more about JLLs D&I commitment.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career recognition wellbeing benefits and pay. Well offer you a competitive salary and benefits package.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table! If you require any changes to the application process please email or call 44(0) to contact one of our team members to discuss how to best support you throughout the process. Please note the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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