Asset Coordinator

A Hybrid working model

We believe the best work happens when were together fostering creativity collaboration and connection. Thats why weve adopted a hybrid approach with teams in the office around four days a week. If you require accommodations or flexibility please discuss this with the hiring team during the interview process.

About Hogarth

Hogarth Worldwide is the worlds leading creative content production company. Born to make the best work brilliantly we combine craft insight and technology to bring creative work to life for many of the worlds most famous brands.

What does an Asset Coordinator do at Hogarth

Hogarth is seeking a highly organized and detailoriented Asset Coordinator to join our growing team. This role is crucial in managing both digital and physical assets ensuring their proper storage accessibility and efficient workflow within the agency. The Asset Coordinator will support the adoption and proper use of asset management systems manage asset workflows and play a key role in maintaining accurate inventory of client product samples studio equipment and wardrobe.

This is an exciting opportunity to contribute to a dynamic production house and help shape our future in technology and asset management. The successful applicant will have practical experience working within an agency handling both physical and media assets and demonstrable experience in production and postproduction workflows. They will demonstrate the ability to critically dissect tasks and respond to both internal and external facing personnel with ease professionalism and a positive attitude.

Responsibilities

Asset Management:

• Support the endtoend lifecycle of company assets including acquisition distribution usage maintenance and disposal.
• Maintain accurate records of all physical and digital assets ensuring they are catalogued labelled and stored appropriately.
• Track the movement of assets such as hard drives production studio kits and client product samples to ensure accountability and minimise loss or damage.
• Conduct regular audits of inventory to ensure accuracy and compliance with company policies.

Inventory Management:

Manage and maintain inventory for:

• Drives:Monitor the usage storage and return of hard drives ensuring proper data handling and security protocols are followed.
• Production Studio Kits:Ensure all equipment is accounted for functional and ready for use by production teams. Coordinate repairs or replacements as needed.
• Client Product Samples:Track the receipt storage and return of clientprovided materials ensuring timely delivery and proper handling.
• Develop and implement systems to optimise inventory levels and reduce inefficiencies.

Inventory System Administration:

• Utilize the Inventory system to track and manage asset workflows inventory and scheduling.
• Generate reports and provide insights on asset utilization availability and performance metrics.
• Collaborate with internal teams to ensure the Inventory system is used effectively and consistently across departments.

Collaboration & Communication:

• Serve as the primary point of contact for assetrelated inquiries from internal studio teams and client services teams.
• Work closely with production operations and IT teams to coordinate asset needs for projects and events.
• Communicate asset availability status updates and potential issues to stakeholders in a timely manner.

Process Improvement:

• Identify opportunities to improve asset management processes and implement best practices.
• Develop and maintain standard operating procedures (SOPs) for asset handling inventory management and inventory system usage.
• Stay uptodate on industry trends and emerging technologies to enhance asset management capabilities.

Reporting lines and key stakeholders

This role reports to the Asset Solutions Director EU and will be based at one of 4 studio locations across London but predominantly Wenlock Studios. You will work closely with the Production Studio and Technical teams.

Requirements

• Proven experience handling media data and asset libraries.
• Strong knowledge of media file types and their purposes.
• Practical experience with Adobe Creative Cloud.
• Solid understanding of system infrastructures and networks.
• Experience managing data on servers cloud archives and storage solutions.
• Demonstrated experience providing support to end users.
• Exceptional organisational and inventory management skills.
• Experience with inventory tracking software or systems.
• Excellent communication skills (written and verbal).
• Goaloriented with a strong team player mentality.
• Meticulous attention to detail and excellent administrative skills.
• Proficiency in MS Office particularly Excel.

Diversity and Inclusion

Hogarth is committed to diversity and inclusion through our ideas our people how we behave and conduct ourselves. Creating a truly inclusive culture at all levels of the organisation that encourages different points of view making Hogarth not only a better company and place to work but an environment where everyone experiences connection opportunity and a sense of belonging.

Hogarth Values

Heart and Soul: We love what we do. We bring energy and enthusiasm to all our work. We push boundaries we are never satisfied and always want to find a better way.

Hands on: We dont wait for things to happen we get on with it. We are pragmatic and dont have an ego. We do what it takes to get the job done to the highest standards.

Honest: We are straightforward; we speak openly and clearly. We operate with integrity and live up to our promises.

Happy family: We enjoy working together. We look out for our colleagues. We are an eclectic bunch. We want to work with people from many cultures and demand great things of each other. Even when things get tough we dont lose perspective or our sense of humour.

Hungry: We are an inquisitive community. We want to create an environment which inspires ourselves and others to be better. It is important to continuously challenge ourselves and our ways of working. We aim to provide staff with the opportunities to develop and learn.

Find out more at Package

• 25 days holiday
• Private Medical & Dental Care (Bupa)
• Life Assurance four times annual salary
• Pension Scheme Company contribution matched up as follows:
• An extra day leave on your Birthday
• Employee Assistance Programme
• WPP Group Discounts
• Travel Season Ticket Loan
• Gym Discounts
• Mortgage Advice In partnership with Charles Cameron and Associate
• 1 Volunteering day per year

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