Administrative Coordinator, Medical Oncology and Hematology

Union: NonUnion
Number of vacancies: 1
Site: Princess Margaret Cancer Centre
Department: Medical Oncology and Hematology
Reports to: Manager Division of Medical Oncology and Hematology 
Hours: 37.5 hours per week 
Status: Permanent Full Time
Closing Date: May 30 2025

Position Summary

The Administrative Coordinator acts as a facilitator and resource for the Division of Medical Oncology and Hematology Division Manager and Division Head on administrative matters the principal responsibilities include: coordinating administrative activities; providing support with financial activities; ensuring the efficient and effective operation the Division; working on select projects as assigned and/or requested; Performing crossfunctional and/or other duties consistent with the job classification as assigned or requested. This is a hybrid model position.

Duties

• Organize meetings with members of internal and external organizations and the Division Head
• Assist with reports forms and letters
• Assist with Initiatives such as strategic plans and grants. 
• Assist with gathering data and performing basic analytics
• Perform financial duties such as invoice and credit card reconciliation
• Perform ongoing organizational tasks such as creating meeting agendas taking meeting minutes 
• Manage communications with stakeholder including regular email communication creation and dissemination of documents

Qualifications :

• At minimum completion of a two year community college program in healthcare administration or recognized equivalent required. 
• At minimum over 4 years up to and including 6 years of practical and related experience and/or 2 years onthejob training required.
• Previous onthejob computer/wordprocessing database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
• Experience working in a health care environment and teaching hospital an asset.
• Excellent interpersonal and customer service skills required.
• Excellent organization and time management skills required.
• Excellent verbal and written communication skills required.
• Ability to produce high quality and accurate work in accordance with Hospital standards required.
• Ability to work well under pressure required.
• Ability to use good judgment in assessing difficult situations required.
• Ability to work independently and as a team player required.
• Ability to perform duties in a selfdirected manner required.
• Knowledge of general office practices procedures and standards required.

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts onsite gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Fulltime