Administrative Assistant

Experienced Administrative Assistant position to provide senior level support act as a service line expert for administrative tasks and train the team as addition to the standard executive assistant responsibilities this position needs to provide first level support and issue resolution to managers and remote teams. To be successful in this role we need a candidate who is well-organized has great time management skills and is proactive in nature.

Day-to-day Responsibilities:

• Single point of contact & escalation for assigned service line and/or location for administrative services
• Supports Executive Committee / Leadership (CXO level) with focus on specific services
• Build expertise within specific service business lines to extend support to senior leadership.
• Manage the request queue for the service line / location with the remote team
• Utilizing the assigned assistants to process administrative requests/tasks within their scope while focusing on the smooth operations in the office
• Provide constructive feedback received from other executive assistants and training support as needed to other assistants assigned to the business
• Manage and prioritize information flow in a timely and accurate manner i.e. calls contacts emails
• Support in organizing marketing events webinars and internal team social events
• Full planning and organizing of client events
• Dealing with all incoming and outgoing post
• Maintenance of the client relationship management (CRM) database
• Support client needs including billing document management engagement acceptance & set-up
• Organize travel and produce travelitinerarieswhere applicable
• Full secretarial and EA support to the Managing Directors and wider team
• Diary management
• Any other tasks deemed necessary for the efficient running of the business

Essential Traits:

• Previous experience of working with senior management and taking responsibility of projects
• Advanced skills in word excel and PowerPoint
• Experience in similar field i.e. financial services or accountancy
• Fast thinking proactive and confident working unsupervised using own initiative
• Strong attention to detail and high levels of integrity
• Clear precise and professional written and verbal communication skills.
• Ability to provide solutions to problems and resolve issues diplomatically.
• Capable of assisting in creating new and better client education and reporting systems.
• Ability to analyze data determine trends and applications and report them clearly and correctly.
• Capable of responding to stress in a fast-paced environment.
• Ability to be self-motivated and productive working remotely.
• Strong interpersonal skills and ability to quickly develop working relationships.
• Affable and enthusiastic attitude towards teamwork

About Kroll

Join the global leader in risk and financial advisory solutionsKroll. With a nearly century-long legacy we blend trusted expertise with cutting-edge technology to navigate and redefine industry complexities. As a part of One Team One Kroll youll contribute to a collaborative and empowering environment propelling your career to new heights. Ready to build protect restore and maximize our clients value Your journey begins with Kroll.

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