Graduate Assistant Athletic Administration & Event Management

OUR UNIVERSITY

Ottawa University (established in 1865) one of the oldest private liberal arts universities in the United States is a multicampus system serving approximately 4000 students through its campuses in Kansas (Ottawa Kansas Residential Campus and Overland Park Kansas Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park Kansas.

Ottawa University is a regionally accredited churchrelated private university that strives to integrate faith learning and life in the academic experiences of students.

JOB SUMMARY

Position is responsible for providing support to program management of game day operations of all campus athletic activites competitions and events. Responsible for providing assistance to the management of all student employment related to these programs.

ESSENTIAL FUNCTIONS AND REQRUIED DUTIES OF THE JOB (provide list of items which are essential to effective outcomes in this role):

• Provide support to a firstclass game day environment for student athletes coaches teams fans and visitors. Assist with coordination and support for all home intercollegiate athletic events as assigned.
• Oversee game day student staff work with other department staff (i.e. Sports Information Marketing) work with other campus departments (i.e. facilities security music student activities) as well as outside vendors and game officials.
• Assist with the staffing and scheduling of student workers. Train game day staff support staff and supervisors. Assist with physical setup and breakdown of events as needed. Resolve complaints or problems that arise during events while instilling a Champions of Character game day culture and experience for all to enjoy.
• Assist with ticket sales operations including accounting of all gate receipts including concession stand operations and revenues. Oversee all aspects of concession stand operations (i.e. stocking scheduling workers maintaining equipment).
• Assist in the execution of a robust schedule of game day promotions including in game halftime and game promotional events driving attendance.
• Provide support and coordination to communications with visiting teams. Ensure the departments Visiting Team Guide is up to date with accurate information and distribute to teams prior to their games. Assist teams with bus dropoff and pickup parking locker room assignments practice times and any other needs they arise.
• Assist in the scheduling of games and practices in athletic facilities. Work with coaches to ensure their schedules are uptodate and do not conflict with other teams.
• Assist in the management of athletic department transportation as needed. Ensure department policies and procedures are followed specific to the scheduling of vehicle use issuing of keys and vehicle maintenance.
• Provide support to management of sports inventory of all athletic facility equipment. Work with repairs as needed and coordinate the disposal of equipment that is no longer in use.
• Work with the Unit Work Study Coordinator for the entire Ottawa Residential Campus. Establishes federal & institutional budgets for all departments on campus helps managers in hiring students and assists students in getting hired.
• Other duties as assigned

PREFERRED EXPERIENCE:

• Effective leadership/communication skills.
• Sales skills
• Effective program development/management skills.
• Ability to think critically and provide options for sound solutions.
• Ability to manage complex tasks and individuals.

STANDARD UNIVERSITY EXPECTATIONS:

• Model and encourage collaboration among University departments assuring effective communication and operations.
• Understand the Universitys policies and procedures and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the Universitys Code of Conduct and Ethics.
• Provide leadership through conduct attitude and professionalism. Represent the University to students external groups faculty and staff in a way that reflects positively on the University.
• Be mindful and supportive of the overall Mission of Ottawa University.
• Exercise Inclusivity in your daily actions accruing alignment within expectations of the Universitys Mission Statement and Statement of Inclusion Openness and Community.

GRADUATE ASSISTANT GENERAL INFORMATION:
A limited number of graduate assistants are available through various departments and campus locations.

The selected candidates will be granted tuition waiver (18 credit hours per year) for one of Ottawa Universitys graduate programs a partial meal allowance and a biweekly living stipend paid over 12 months. Renewals for a second year are based on the evidence of academic performance and quality execution of assigned duties.

International candidates are only eligible to pursue the oncampus MBA degree of the programs that are offered. International students must also be able to secure an F1 student visa and meet the international admissions criteria for acceptance into the Ottawa University MBA program.

Appointments are generally made to those students who have shown superior aptitude in their field of study as an undergraduate and who appear likely to render a high quality of service to the University through their appointment and service activities.

All Graduate Assistants must be eligible to work in the United States and present the proper documentation to the Human Resources Department prior to beginning their graduate assistantship.

Academic Requirements

An individual must first be accepted and enrolled in an Ottawa University graduate program to be eligible for appointment as a Graduate Assistant. Admission requirements are as follows:

1) Completed online admissions application at:

2) REQUIRED application fee

3) Submission of official undergraduate transcripts (3.0 GPA minimum requirement) earned bachelors degree.

4) Submission of a personal statement regarding career goals and three professional references.

5) Other items as identified by the specific academic program

Application Requirements

Applicants must submit the following materials to be considered for employment.

• A completed employment application is required.
• Candidates should attach cover letter and resume.