Office Specialist
Office Specialist
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$ 4246 - 5701
1 Vacancy
Job Description
Job Requisition ID:47203
Closing Date: 05/28/2025
Agency:Environmental Protection Agency
Class Title:OFFICE SPECIALIST 30080
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary $4246 monthly; Full Range $4246 $5701 monthly.
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC028
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Job Overview
The Illinois Environmental Protection Agency (EPA) Bureau of Land (BOL) Materials Management and Compliance Section (MMCS) is seeking to hire an Office Specialist Option 2. The MMCS Unit supports programs and provides information that help Illinois residents maximize the amount of material diverted from landfills. The ideal candidate for this position will be organized detail oriented selfmotivated and have the ability to communicate effectively and professionally with environmental professionals the general public and MMCS staff and management.
The benefits of working at the IEPA include a 37 hour work week a generous salary and benefits package (paid time off for vacation sick or personal leave holidays) pension and other retirement benefits tuition reimbursement and insurance eligibility on day one (medical dental vision and life). We invite all qualified candidates to apply.
Essential Functions
- Serves as data coordinator performing complex specialized paraprofessional/technical functions for the Illinois
EPA (IEPA) Bureau of Land (BOL) Materials Management and Compliance Section (MMCS) including the
electronic reporting of data handling of the data received and retrieval of the data: - Develops responds to and maintains MMCSs external communications along with internal procedures
templates and standard documents. - Assists Manager(s) with MMCS processes:
- Coordinates with Division of Records Permit Section Field Office Section Division of Legal Counsel Fiscal:
- Performs other duties as required or assigned which are reasonably within the scope of duties enumerated
above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to two years of secretarial/business college and one year of
office experience or completion of high school and three years of office experience or three years of independent business
experience.
Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency
tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
- Requires ability to type accurately at 30 Words per minute.
Preferred Qualifications (In Order of Significance)
- Prefers the ability to utilize a personal computer with knowledge of Microsoft Word Access Excel. and mapping location
software for determining longitude and latitude of locations.
- Prefers the ability to follow oral or written instructions.
- Prefers extensive knowledge of office practices procedures and programs.
- Prefers extensive knowledge of composition grammar spelling and punctuation.
- Prefers working knowledge of the logic of computer programs.
- Prefers extensive knowledge of basic mathematics.
- Prefers the ability to operate commonly used manual and automated office equipment and perform routine maintenance.
Conditions of Employment
- Requires the ability to pass a namebased background check.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours:8:30 am 5:00 pm Monday Friday
Work Location:2520 West Iles Avenue Springfield IL 62704
Agency Contact:Chris Steinkruger
Email:
Phone #:
Posting Group:Office & Administrative Support
This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles. To utilize upward mobility contractual rights for this position employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
NonState employees: click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
