Workplace Coordinator - Seattle
Workplace Coordinator - Seattle
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.
We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.
Role description:
Arcadis is looking to hire a Workplace Coordinator who can provide a comprehensive Workplace Facilities Management service including providing high quality customer service and technical support provision to all the users of the Seattle WA office. Understanding and using relevant Facilities Management procedures and processes to ensure consistency and compliance. Maintain office operations by receiving and distributing communications; maintain supplies and equipment; assist the office staff with Workplace projects systems and procedures. Support Workplace Operations (Ops) Regional Manager in the management of the office and provision of the facilities management agreed services for the office.
Location: This role will be based at our Seattle WA office.
Role accountabilities:
Positionresponsibilitiesincludebutarenotlimitedto:
- Workasateamtoprovidetheagreedfacilitiesmanagementserviceincludingthe provision of a reception service.
- Answer phone calls and greet clients/guests in a professional and positive manner. Forwardinformationbyreceivinganddistributingcommunications;collectingandmailing correspondence; disseminating messages to appropriate staff.
- Respondtocustomerqueriesinpersonbyemailandphonetoprovideaneffective customer service.
- Supports and enhances the office by taking ownership of Workplace Ops/office procedures/functions;proactivelyexploresopportunitiestoaddvaluetotheofficeand staff. Maintains Workplace Ops procedures in compliance with corporate processes/ policies.
- Resolvedaytodayofficeoperationalissuesandescalateappropriatelywhere necessary.
- UnderstandanduseFacilitiesManagementproceduresandprocessestocarryoutand record relevant tasks and activities.
- Develop an understanding of Facilities management health and safety and environmentalmanagementresponsibilitiesandcontributetotheircompliance.
- Manages office overhead budget explains variances. Works with Indirect Project ManagerRegionalWorkplaceOpsManagerandProgramManagertoreviewoffice budget as needed.
- Maintainsofficeandbreakroomsupplies bycheckingstocktodetermineinventory levels; anticipatingrequirements;placingandexpeditingorders;verifyingreceipt;stockingitems.
- MaintainsWorkplaceequipmentbycoordinatingpreventivemaintenance;troubleshooting failures; calling for repairs; monitoring equipment operation.
- MaintainandtroubleshootAVequipment;ensureproperfunctionalityandoperationfor meetings events and presentations.
- LiaisontoPropertyManagement/ badges for staff. Communicate office suite issues with Corporate Real Estate when needed.
- UseFacilitiesManagementtoolsincludingahelpdeskdocumentmanagementand booking systems to accurately record information and escalate any issues.
- newhiresreviewauthorization documents and complete/submit employersection of verifications.
- ProvidevirtualWorkplaceOpssupporttootherofficeswithinregion.
- Coordinatescateringsetup/teardownofinternal/clientmeetingsandeventsasneeded.
- Maintainscheduleandcoordinationofconferenceroommeetingspaces.
- Responsibleformaintainingonsiteandoffsitefilemaintenanceandarchiving(Iron Mountain).
- coordinating of vendors relocation of files assisting in decommissioning of existing space and organizing of new space.
Qualifications & Experience:
Positionrequirementsincludebutarenotlimitedto:
- Minimumyearsofexperience:24years
- Previousexperienceinafacilitiesmanagementadministrativeorcustomerservicerole.(Preferred)
- Educationrequired:AssociatesorEquivalentworkexperience
- Registrations/Certificationsrequired:n/a
- :ProficiencyinMicrosoft Office; excellent communication skills.
- Potentialtravelrequiredforthisposition.
- Thispositiondoesnotmanageothers.
Preferredqualificationsincludebutarenotlimitedto:
- Previousexperienceasaninafacilitiesmanagementadministrativeorcustomerservicerole.
- Educationpreferred:Associatesorequivalentexperience.
- Registrations/Certificationspreferred:Notary
- 24yearsofOffice/AdministrativeExperience(minimum)
- Facilitiesmanagementexperiencepreferred.
- Projectaprofessionalimageinpersononthephoneandinwriting.
- StrongMicrosoftOfficeskills(TeamsWordExcelPowerPoint)
- StrongInterpersonalandorganizationalskills.
- BasicFinancialskillsabletoworkwithbudgetsandinvoices.
- Exercisesdiscretionandconfidentiality.
- Dealseffectivelywithrapidlychangingprioritiesandlastminutedeadlines.
- Detailorienteddependableproactiveandabilitytoworkwithminimumsupervision.
- Notarypreferredbutnotmandatory.
Why Arcadis
We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skillsbased approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.
Together we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality Diversity Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women minorities people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of nondiscrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.
Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year.
The salary range for this position is $25/hr $28/hr. Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.
#LIVS1
Required Experience:
IC
Employment Type
Full-Time
