Executive Assistant
Executive Assistant
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Job Description
Were looking for an Executive Assistant to join our team in Singapore as part of our Operations function.
Your Role: Youll be the right hand the gatekeeper and the ultimate organiser for two key roles in the region: The SVP for Lions Division APAC and the SVP for Money2020 Asia.
Key Responsibilities
- ProblemSolver Extraordinaire: Anticipate and address issues before they become roadblocks.
- Liaison Leader: Communicate with customers suppliers senior management and employees with an approachable and cando attitude always coming from a professional and empathetic approach.
- Showtime Extraordinaire: When its go time youre the maestro on site. Be one step ahead onsite. Manage schedules emotions and timings of our exec team as they power through long days media interviews customer interactions and so much more.
- Calendar Mastery: Full calendar management with heavy scheduling of meetings and calls across multiple calendars and time zones.
- Keeper of Secrets: Handle confidential information with the utmost discretion and integrity.
- Inbox Magician: Manage executive inboxes and emails with precision ensuring that leadership responds and focuses on only the most important emails.
- Communication Dynamo: Be the voice and ears of your executives handling correspondence with air and professionalism.
- Presentation Pro: As a partner to your executives assist in preparation of presentations sheets and documents to be shared for large group meetings.
- Minutes Maven: Where and when required take minutes and actions in meetings provide agendas in advance follow up on outstanding actions and offer support where needed.
- Event Organiser: Coordinate in partnership with the operations team company events in line with business requirements including strategy days and social events.
- Travel Guru: Using our booking agency arrange complex worldwide travel with ease.
- Admin Ace: Handle weekly admin tasks like booking desks and meeting rooms for the teams onsite and any other tasks that might arise.
- Expense Champion: Manage and complete expense claims promptly
Qualifications :
- You have worked directly for and with executive level leaders with executive level
- expectations. You have a proven track record as an Executive Assistant or mid level role in operations.
- Organisational mastery stellar communication and proficiency in office systems (Google MS Office ERP systems).
- A blend of professionalism selfmotivation and the ability to juggle multiple tasks without breaking a sweat.
Additional Information :
We work hard to make sure Life at Informa is rewarding supportive and enjoyable for everyone. Heres some of what you can expect when you join us. But dont just take our word for it see what our colleagues have to say at .
Our benefits include:
- Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotely
- Great community: a welcoming culture with inperson and online social events our fantastic Walk the World charity day and active diversity and inclusion networks
- Broader impact: take up to four days per year to volunteer with charity match funding available too
- Career opportunity: the opportunity to develop your career with bespoke training and learning mentoring platforms and ondemand access to thousands of courses on LinkedIn Learning. When its time for the next step we encourage and support internal job moves
- Time out: annual leave plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
- A flexible range of personal benefits to choose from plus company funded private medical cover
- A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
- Strong wellbeing support through EAP assistance mental health first aiders access to health apps and more
- Recognition for great work with global awards and kudos programmes
- As an international company the chance to collaborate with teams around the world
Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen. If it sounds like a match and you have most although not all of the skills and experience listed we welcome your application.
At Informa youll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses including all of those protected by law. Ask us or see our website for full information. See how Informa handles your personal data when you apply for a job here.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
