Administrative Assistant I

Union: NonUnion
Site: Toronto Western Hospital
Department: Movement Disorders Clinic
Work Model: Hybrid (OnSite 1 day/week)
Reports to: Scientific Director Deep Brain Stimulation (DBS) Program
Hours: 18.75 hours per week
Status: Temporary Part Time
Closing Date: May 21 2025

Position Summary

As a member of the Movement Disorders team the Administrative Assistant I will exercise some judgment or decisionmaking to provide administrative and clerical support to the Scientific Director of the Deep Brain Stimulation (DBS) Program.

Duties

• Providing word processing/typing services for assigned personnel
• Performing reception responsibilities and other administrative tasks as assigned
• Maintaining written and/or electronic calendar/schedules
• Scheduling meetings and events for Director as needed
• Updating the Directors CV
• Modifying and maintaining electronic and paper information filing/retrieval methods systems and/or formats
• Other administrative tasks as assigned (e.g. fellowship)
• Curing website and social media presence

Qualifications :

• Completion of Grade XII (12) or recognized equivalent
• Completion of a recognized medical or business post secondary secretarial arts program at the diploma level
• Excellent organizational time management and prioritization skills
• Ability to work well under pressure multitask and use good judgment in assessing complex situations
• Excellent interpersonal and customer service skills
• Strong verbal and written communication skills in multiple languages (preferably English French but also Spanish and Italian)
• Experience with online calendars including Apple iCloud and Google Calendar and Outlook recommended
• Previous onthejob computer/wordprocessing database and spreadsheet software experience
• Experience in a Microsoft Office environment 
• Experience working in a health care environment an asset
• Experience with Epic preferred 

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN. 

• Competitive offer packages  
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP  access to Transit and UHN shuttle service 
• A flexible work environment  
• Opportunities for development and promotions within a large organization 
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts onsite gyms etc.) 

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.  

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Parttime